Executive Assistant at Beacon Hill Staffing Group, LLC in Addison, Texas

Job Description:

Job Title: Executive Assistant



Position Overview:

The Executive Assistant is responsible for delivering high-level administrative support to the CEO, ensuring the smooth day-to-day functioning of the office. This position demands excellent organizational abilities, meticulous attention to detail, and a strong aptitude for managing diverse administrative responsibilities.



Key Responsibilities:

• Provide comprehensive support to the CEO and leadership team, including preparing timesheets, expense reports, booking travel, handling phone calls, managing calendars, scheduling meetings, and organizing filing systems.


• Assist in the creation of presentations for executive management.


• Contribute to the preparation and monitoring of department budgets and financial forecasts.


• Act as the point of contact between contract administration, audit, financial accounting, and volume accounting departments.


• Prepare, distribute, and maintain reports, documents, and project updates for both internal and external stakeholders.


• Record and track meeting notes, ensuring smooth communication across departments.


• Offer occasional front desk support as needed.


• Process invoices for approval and manage mail and interoffice correspondence.

Qualifications:

• Bachelor's degree preferred.


• Proficiency in Microsoft Word, Excel, and PowerPoint.


• Demonstrated experience as an executive assistant.


• Strong written and verbal communication skills, with excellent interpersonal abilities.


• Exceptional organizational skills and attention to detail.

Preferred Qualifications:

• Familiarity with SharePoint, OpenText, and SAP is highly desirable.


• Experience in commercial areas such as business systems, scheduling, accounting, contracts, or commercial optimization.

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.



California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.


If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/


Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:


Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.


Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.


Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .


We look forward to working with you.


Beacon Hill. Employing the Future (TM)
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