Program Assistant, Communities and Governance Practice (NEW) at IREX in Washington, Washington DC

Job Description:

IREX


Job Category: Communities & Governance Practice
Requisition Number: PROGR003081

September 19, 2024
Full-Time
Ukraine, UKR, UKR

Job Details

Description

Who We Are

IREX is a global development and education organization. We strive for a more just, prosperous, and inclusive world—where individuals reach their full potential, governments serve their people, and communities thrive. With a projected annual portfolio of more than $150 million and more than 750 staff worldwide, we work with partners in more than 100 countries in four areas essential to progress: cultivating leaders, empowering youth, strengthening institutions, and increasing access to quality education and information.

The Program Assistant will provide support to the assigned program, in areas of administration, compliance, stakeholder communication, research, internal and external report preparation, and logistics management for travel and/or events.

We are doers. Our decades of on-the-ground experience help us create greater impact, practical recommendations, and lasting partnerships.

Are you the next member of our team?

Your Background & Skills

• Bachelor’s degree in social science, international affairs, or a similar discipline.

• Minimum of 1+ year of relevant experience, preferably in the NGO sector and/or international projects.

• Good knowledge of English and Ukrainian.
• Strong intercultural and communication skills.
• Multitasking and ability to maintain a calm demeanor under stressful situations.
• Strong writing skills.
• Excellent interpersonal and organizational skills.
• Advanced knowledge of MS Office applications.
• Ability to be flexible and respond to a rapidly changing program environment.
• Ukrainian citizenship or official unrestricted work permit in Ukraine is required.

Your Daily Task

• Draft program-related documents, reports, plans, and success stories.
• Translate program-related documents (English and Ukrainian).
• Systematize and organize data and information on the Share Point.
• Provide logistics/arrangements support for staff and program participants.
• Help arrange meetings for senior management as needed and requested.
• Create meeting notes, and other written communication materials.
• Provide support to monitoring and evaluation activities, data collection, and reporting.
• Organize meetings with partners, subgrantees, beneficiaries and vendors.
• Process invoices, financial documents, and other contractor’s requests.
• Assist program staff including photocopying, filing, note-taking, and other relevant duties.
• Stay up to date with monitoring the conflict in Ukraine and how it affects the CSOs.
• Help arrange meetings with subgrantees, suppliers, and subcontractors.
• Respond to the external inquiries about the program.
• Provide logistics/arrangements support for staff and program participants.
• Help arrange meetings for senior management as needed and requested.
• Create meeting notes, summaries of the meetings, and other written communication materials.
• Compile the technical input for the development and adaptation of program documents.
• Help with the overall monitoring and evaluation activities, data collection, and reporting.
• Organize meetings with partners, subgrantees, beneficiaries and vendors.
• Assist in gathering technical assistance in relevant areas of expertise and from partners.
• Prepare invoices, financial documents, and other contractor’s requests.
• Support the due diligence process for the subgrantees.
• Help to prepare procurement documentation.
• Help to review financial documents of the subgrantees.
• Assist program staff as needed in program-related events, providing general support with administrative, coordination, communication-related activities, and other relevant duties.
• Stay current with monitoring Ukraine's social, political, and security situation and how it affects staff and CSOs.
• Other duties as assigned.

You will Get:

Committed, passionate, collaborative, and mission-driven colleagues who make IREX a good place to work. You will receive best-in-class learning, development, and growth opportunities, as well as a comprehensive benefits package designed to help you thrive. This includes a well-being and employee assistance program, health coverage, a flexible work schedule, a generous PTO policy, a technology stipend, a diverse and inclusive work environment, and many more benefits.

We conduct background checks on all successful candidates.

This position is eligible for Remote Work. The eligible employee is a regular, full-time Ukraine-based staff who works from a worksite outside the Ukraine area on a more permanent or ongoing basis.

This position is not eligible for Immigration Sponsorship.

NO PHONE CALLS PLEASE

EOE – Equal Opportunity Employer

We are an Equal Opportunity Employer, including disability/vets.

PI250076661

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