Administrative Coordinator at University of Pittsburgh in Pittsburgh, Pennsylvania

Job Description:

Administrative Coordinator

The Administrative Coordinator is a key member of the Dietrich School Undergraduate Studies/College of General Studies team. Provides professional administrative support to the Associate Dean for Undergraduate Studies and the College of General Studies, Assistant Deans for Undergraduate Studies, as well as other members of the Associate Dean’s senior leadership team. Staffs Dietrich School Undergraduate Council and the College of General Studies Council by coordinating student membership with Student Government Board and CGS Student Government, scheduling meetings, communicating with academic departments, assembling and distributing proposals, taking minutes, and coordinating with Dean’s Office staff to ensure that materials are appropriately submitted to the Provost’s Advisory Committee on Undergraduate Programs (PACUP). Ensures the accuracy of undergraduate academic information in University, School, and College systems and materials. Collaborates with the Office of the University Registrar, Center for Teaching and Learning, Dietrich School departments and programs, and other undergraduate schools on the Pittsburgh campus.

Excellent interpersonal and relationship-building skills and the ability to work effectively with a wide range of individuals and constituencies in support of a diverse community are required. The successful candidate will be highly organized, attentive to detail, skilled in time management, comfortable learning, and using different technologies. Candidate must have the ability to think critically, work independently, and maintain confidentiality.

Job Summary

Performs various administrative and student services duties in support of a school. Facilitates human resources recruiting support for faculty, staff, and students; student registration; coordination of teaching schedules; and other related faculty and student services.

Essential Functions

Incumbent must be capable of oral and written communication, be able to talk on the telephone, be able to use a computer and keyboard, and be able to use video communication technology (Zoom, Teams, etc.). Incumbent must be able to engage in conversations involving sensitive topics with discretion and care.

Physical Effort

While the position is primarily sedentary, the employee will need to attend meetings at various locations across campus.

The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.

The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.

Assignment Category: Full-time regular

Job Classification: Staff.Academic Administrative Coordinator

Job Family: Academic & Student Services

Job Sub Family: Academic Services

Campus: Pittsburgh

Minimum Education Level Required: Associate's Degree

Minimum Years of Experience Required: 5

Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule: Monday - Friday, 8:30 a.m. - 5:00 p.m.

Work Arrangement: Monday - Friday, 8:30 a.m. - 5:00 p.m.

Hiring Range: To be determined based on qualifications

Relocation_Offered: No

Visa Sponsorship Provided: No

Background Check: For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances: Not Applicable

Required Documents: Resume, Cover Letter

Optional Documents: Not Applicable

PI250104421

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