Nursing Staffing Coordinator (Part Time, Night shift) at Nicklaus Children's Health System in Miami, Florida

Job Description:

Job Summary:

Responsible for staffing needs to ensure adequate coverage for quality care on all shifts by working closely with the Leaders.

 

 

Minimum Job Requirements:

• Previous clerical experience


• Proficient in Microsoft Office (Word, Excel, Outlook) required

Essential Job Duties:

• Accurately records staffing and nursing pay practices (ESP, LOA, jury duty, bereavement, etc.) in a computerized system (Clarivia/Kronos). F: daily/T: 30-180 minutes


• Assesses and evaluates staffing needs on a proactive (daily, weekly, scheduling period, etc.) and shift-to-shift basis to provide 24-hour coverage. F: daily/F: ongoing


• Answers employee calls regarding staffing/scheduling functions. F: daily/T: ongoing


• Prepares staffing on a timely basis and communicate with the Leaders so that they can make staffing decisions. F: daily/T: ongoing


• Communicates any staffing shortages/overages/changes to the Leader and contacts staff if additional/less support is needed. F: daily/T: ongoing


• Attends bed control meetings at all times. F:  daily/T: 15-40 minutes


• Edits Kronos transactions in a timely manner and within guidelines with payroll department. F: daily/T: 30-180 minutes


• Prepares payroll correction and ESP forms when necessary.  F:  weekly/T: 10-30 minutes


• Consults with nursing department staff and supervisors concerning the staffing/scheduling needs to reduce/eliminate problems. F: daily/T: 15-30 minutes


• Develops and maintains a good working rapport with interdepartmental personnel, as well as other departments within the facility. F:  daily/T: ongoing


• Confirm license/certification and current standing for nursing department employees with state approved agencies as needed.  F: weekly/F: 15 minutes


• Responsible for requests of off and on-call schedule. F: daily/T: 30-160 minutes


• Responsible for the staffing system functions (Clairvia Web/Client). F: daily/T: ongoing


• Monitors, updates, and tracks acuity every four hours as needed. F: daily/T: 15-60 minutes


• Runs Clarivia and Kronos reports as requested. F: daily/T: 15-60 minutes

• High school education or equivalent preferred. 


• Experience in a healthcare setting preferred.


• Staffing experience preferred.


• Customer service experience preferred.


• Demonstrates knowledge of TM&E & pay policies.


• Able to maintain confidentiality of all sensitive and private employee information.


• Knowledgeable of computers, printers, and/or ability to learn appropriate software applications.


• Able to work within a team and be a model of team work.


• Ability to perform independent decisions and utilize problem solving skills when necessary.


• Ability to remain calm and manage high stress situations.


• Ability to deal tactfully with personnel, visitors, and government agencies/personnel.

(EOE DFW)

11/30/16