At the Gary Sinise Foundation, we support and honor our nation's defenders. We seek individuals who recognize that freedom and security come at a cost and who are committed to serving those who answer the call to duty. We want team members whose principles and values resonate with our culture of service, commitment, and appreciation.
About the Gary Sinise Foundation
Established in 2011 by actor and humanitarian Gary Sinise, the Gary Sinise Foundation honors and supports our active-duty military, veterans, first responders, and their families. Through programs designed to inspire and uplift our nation's heroes, we aim to make a meaningful difference in the lives of those who serve and sacrifice for our freedom.
Position Summary
The Corporate and Foundation Relations Administrative Coordinator at the Gary Sinise Foundation will play a crucial role in supporting the Corporate and Foundation Relations (CFR) team. Reporting directly to the Senior Director of Corporate and Foundation Relations, the Administrative Coordinator is responsible for maintaining team operations, managing corporate volunteer engagement, and assisting with corporate fundraising activities. The ideal candidate will excel in communication, multitasking, and project management, with the ability to work both independently and as part of a team. Occasional travel may be required.
This is a remote position based in Tennessee; however, candidates must reside within a 60-mile radius of the Cool Springs area in Franklin, TN. The role may occasionally require on-site support and in-person attendance at the office up to 3-4 days per month.
Key Responsibilities
Fundraising Support:
Organize corporate volunteer opportunities for national events.
Organize and execute corporate engagement for the RISE program throughout the year.
Serve as a liaison for corporate donors with contributions under $50K, managing inquiries via the donor queue.
Send thank you emails for unsolicited corporate and foundation donations.
Build and manage fundraising pages using Classy software.
Assist in gathering data for grant proposals and funding requests.
Collect and maintain in-kind donation forms and ensure accurate records in Salesforce.
Financial and Legal Support:
Generate and process invoices related to corporate and foundation donations.
Oversee collection and entry of in-kind donation forms.
Coordinate legal contracts for approval and signature.
Run financial reports to support the department's operations.
Administrative Support:
Manage team calendars and organize regularly scheduled team meetings.
Take meeting minutes when necessary and maintain documentation.
Assist with Salesforce entries and data management.
Upload and organize documents and marketing assets in Salesforce and SharePoint.
Assist in the creation and maintenance of department standard operating procedures (SOPs).
Perform other administrative tasks as needed to support the CFR team.
Qualifications
Bachelor's degree in a relevant field or equivalent work experience. 1-3 years of administrative experience, preferably within philanthropy, corporate relations or a related field.
Windows, Microsoft Office (Outlook, Word, Excel and PowerPoint), DocuSign, Salesforce or CRM system experience preferred but not required.
Familiarity with SharePoint and Asana is preferred.
Non-Profit experience is helpful.
Skills
Strong ability to multitask and prioritize requests from multiple team members in a fast-paced, high-volume environment.
Ability to learn new software programs, processes and skills quickly.
Excellent written and verbal communication skills, with the ability to interact effectively with diverse groups of stakeholders, including c-suite executives, donors, and internal teams.
Strong organizational skills with attention to detail and the ability to manage complex administrative tasks efficiently.
Ability to work both independently and collaboratively within a team.
Willingness to travel as required by the role.
Aptitude for creative problem-solving within established systems and procedures.
Eagerness to take ownership of specific tasks and projects.
Work Environment
This is a remote role with standard work hours of 8am-5pm CDT; flexible hours may be required for events.
Some travel (up to 10%) may be necessary, with occasional nights and weekends.
The Gary Sinise Foundation is an equal opportunity employer.