Evergreen Devco, Inc. is a 50-year-old commercial retail, industrial, and multifamily development company seeking a full-time Administrative Assistant/Office Manager for our Phoenix office. Evergreen has approximately 68 employees, 40 of whom work in the Phoenix office. The Office Manager will play a crucial role in ensuring the smooth day-to-day operation of our offices (providing remote support, from time to time, for the offices in Denver, Salt Lake City, and Southern California) and contribute to the overall success of our real estate business.
The successful candidate will be responsible for tasks in the following categories:
General Administrative Support
Assistance with travel arrangements, meeting room bookings, etc.
Process invoices for office support items.
Assist staff with administrative tasks.
Send thank you cards for holiday gifts, as requested.
Maintain company personnel contact information.
Office Management
Open and close office daily according to checklist.
Ensure kitchen is neat, clean, and safe, and refrigerators and cabinets are fully stocked by proactively placing grocery orders, as needed.
Ensure supply room is neat and fully stocked. Ensure paper in all copiers is fully stocked by proactively placing supply orders, as needed.
Ensure all conference rooms are kept neat and clean.
Order weekly company lunch & other meeting lunches, as requested.
Provide onboarding support for new hires.
Coordinate and assist with personnel office moves.
Promptly address all suite issues for the Phoenix office with the landlord.
Act as primary point of contact with Property Manager, Housekeeping, Security and Parking Manager.
Equipment Management & IT Support
Maintain all office machines regularly (paper and toner).
Maintain postage meter and equipment.
Coordinate service calls for office equipment.
Maintain and provide support for video conferencing equipment (with IT).
Serve as a local IT backup, as needed, for tasks such as resetting the server and helping our IT Manager to troubleshoot when problems arise.
Special Projects
Depending on experience and skills, may support team with various event planning.
Assist acquisition and development managers with special projects that arise from time to time.
Front Desk
Serve as the welcoming face/voice of Evergreen.
Answer telephone calls and emails from contacts and staff.
Assist with rollout of new phone system.
Greet incoming guests, offer beverages, and validate parking.
Log and distribute incoming deliveries.
Distribute incoming mail and faxes.
Prepare outgoing deliveries & mail.
Keep electronic bulletin board and activity calendar up to date.
Qualifications/Skills: The successful Administrative Assistant | Office Manager candidate will ideally have prior experience as an Administrative or Executive Assistant, or as an Office Manager, particularly within an office environment that supports various levels of employees. The most successful candidates will be highly organized, energetic, process-oriented, and people-savvy. Additionally, candidates will seamlessly balance our broader organizational vision with meticulous attention to detail, while being authentic and passionate. They will be high IQ & EQ individuals who relish the autonomy of independent work but also thrive in a collaborative setting. In addition, the ideal candidate will demonstrate the following:
3 to 5 years of administrative/executive support experience, preferably supporting senior leadership. Real estate experience a plus.
Strong computer literacy with high-level proficiency in MS Office Suite.
Highly organized, and detail-oriented a must.
Strong communication skills with the ability to multitask and prioritize.
Ability to execute assignments with a high level of accuracy and competency without continuous oversight.
Enjoys working on new challenges and improving systems.
Has dependable transportation.
Has exceptional written and verbal communication and interpersonal skills.
Is trustworthy, open, and honest in all interactions.
Benefits:
Competitive salary and benefits package, including 401(k), paid vacations and holidays.
This opportunity works on-site five days per week, with the potential for one remote day per week, after 6 months.
Opportunities for professional development and growth with continually increasing responsibilities depending on skillset.
Dynamic, collaborative, and supportive work environment.
This position is considered non-exempt and will be eligible for authorized overtime. The hours of the Office Manager will be 8 a.m. to 5 p.m. with an hour lunch break.
Evergreen Devco Inc. is an Arizona-based retail, industrial, and multifamily development company with offices in Phoenix, Los Angeles, Denver, and Salt Lake City. Over the past 50 years, the company has completed more than 650 projects and is now involved with the development of more than 70 new retail, industrial and multifamily projects.
By joining Evergreen, you will find rewarding career opportunities in real estate development that build on your professional skills and capabilities. We welcome individuals who have a passion for their field of expertise and come to us with diverse backgrounds and experiences.
We offer highly competitive compensation and incentive plans and a full suite of benefits. We strive to provide the best options available for health care needs, time off, educational pursuits, and ways to achieve long-term career and financial goals.
Evergreen is an Equal Employment Opportunity Employer and will give your resume full consideration for any posted and available position.
Submit resumes and a cover letter via email to resumes@evgre.com. No phone calls, please.