Fleet Administrator at Linde Inc in Tampa, Florida

Job Description:

Job Overview: The Fleet Administrator II will work in all aspects of fleet including but not limited to requisition, assignment, decommission, title & registration, transport, and surplus management. Works with the regional distribution management to ensure vehicles meet all safety & technical specifications. Understands the primary use and purpose for each fleet vehicle, and how fleet vehicles relate to the success of the business. Works with 3rd party vendors (i.e. Fleet Management Company) to ensure all vehicles have the appropriate permits and other documentation. Responsible for ensuring the accurate accounting of vehicle locations and coordinating with the Fleet Management Company and other vendors to process location changes when necessary. Assists Fleet Manager in determining appropriate levels of vehicle replacements and identifying vehicles that should be replaced based on current replacement criteria. Primary Responsibilities: - Manages vehicle inventory through Fleet Management Company and/or internal platforms - Coordinates processing annual insurance requirements and ensures compliance - Assists in processing state changes, registration, and vehicle permit requirements per local/state Motor Vehicle Bureau requirements and ensures compliance - Assists the field with day-to-day operational questions which may include: - Purchasing of various vehicle accessories and equipment - Retirement of old vehicles and taking delivery of new vehicles - Matching locations that need vehicles with locations that have surplus inventory and managing the transfer process - Maintaining appropriate registration credentials - Coordinating short/long term rentals - Assisting with employee purchase of company vehicles - Supporting mileage reporting and compliance requirements - Processing of traffic/vehicle violations - Responsible for reporting and maintaining accurate records of all vehicle leases in lease management software - Leverages fleet management software and other reports to assist the Fleet Manager with regular policy enforcement - Uses sound judgement, business needs, and a pre-determined set of criteria to approve or deny repair and maintenance requests up to allowed amounts - Analyzing or interpreting information to make recommendations on business operations - Active participation in brainstorming sessions to generate ideas to reduce fleet maintenance and management costs - Recommend process improvement and technology/digital opportunities to management related to day-to-day fleet management activities Qualifications: - Intermediate skill level in Microsoft Excel, PowerPoint, and Word - Knowledge of JDE and/or SAP helpful, but not required - Adaptability to web-based software platforms - Working knowledge of vehicle insurance and documentation requirements Education and Experience: - High School Diploma required, bachelor's degree preferred - Minimum of 2 years' experience in fleet administration Other Considerations: - Must be a self-directed professional and work effectively in a fast-paced demanding environment. - Demonstrated strong internal / external networking, interpersonal / communication skills - Proven success resolving problems while maintaining focus on the customer - Final job level / salary will commensurate with experience About Linde: Linde Services Inc. (LSI) is part of Linde, a leading global industrial gases and engineering company with 2023 sales of $33B. LSI is an industrial services company that supports a variety of end markets including refining, chemicals, pipeline, storage terminals, energy, aerospace, manufacturing, and primary metals. LSI's industrial gases portfolio is used in countless applications supporting our customer's requirements for temporary supply of nitrogen, hydrogen, and oxygen. For more information about the company and its products and services, please visit www.lindeservices.com • We offer a comprehensive competitive benefits package including paid holidays and vacation, health, dental, disability, life insurance, 401(k) (with matching), and pension benefits. • At Linde, we strive to create a work environment that treats all employees with respect, supports new thoughts and ideas, encourages growth and development, celebrates our differences, and embraces inclusion. Linde is committed to remaining an employer of choice for the diverse, ever-increasing pool of global talent. • All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, protected veteran status, pregnancy, sexual orientation, gender identity or expression, or any other reason prohibited by applicable law. • Linde thanks all applicants in advance for their interest; however, only those applicants who are being considered for an interview will be contacted.