GME Program Administrator - Hybrid at University of Miami in Fort Lauderdale, Florida

Job Description:

Current Employees:



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The Department of Graduate Medical Education is currently seeking a full time GME Program Administrator to work in Ft. Lauderdale. The GME Program Administrator oversees and coordinates the day-to-day operations of the assigned University programs in accordance with the institution's academic and strategic missions. The incumbent operates with the goal of delivering high quality programs to the University faculty and staff and other key stakeholders. Furthermore, the GME Program Administrator provides guidance and mentorship to program staff to encourage talent development.



CORE JOB FUNCTIONS



1. Manage daily administrative operations for one or more medical residency or fellowship programs.
2. Assists the Program Director(s) (PD) and/or Associate Program Director(s) in developing and maintaining the educational quality of the training programs and ensuring compliance with ACGME accreditation standards and other regulatory requirements.
3. Coordinates recruitment efforts and ensures compliance with requirements of the National Resident Matching Program (NRMP) Match process, to include scheduling of interviews, updating marketing material, and tracking candidates.
4. Acts as a liaison for faculty, lecturers, and internal and external stakeholders.
5. Assists in the preparation of letters of agreement with affiliated programs.
6. Maintains knowledge of current medical licensure requirements, immigration policies, ACGME accreditation, and institutional requirements.
7. Maintains learning materials including books, journals, computers, CD-ROM's, and other audio-visual materials.
8. Ensures the resident management system for the programs is maintained, including updating resident demographic data and resident/fellow schedules, importing program and rotation goals and objectives, tracking conference attendance and vacation/leave schedules, and ensuring timely completion of duty hours reports.
9. Ensures program information is updated in the Electronic Residency Application Service (ERAS).
10. Ensures reports are submitted as required by the ACGME, the Graduate Medical Education Committee (GMEC), and other internal/external stakeholders.
11. Collaborates in the development and implementation of operational policies, procedures, and standards.
12. Adheres to University and unit-level policies and procedures and safeguards University assets.



This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.




Department Specific Functions



1. Oversee the day-to-day operations of the emergency medicine residency program.
2. Assist Graduate Medical Education office personnel in similar duties relating to the Miller School
3. of Medicine educational mission as needed.
4. The Program Administrator functions as a liaison between the PDs, APDs, residents/fellows, GME Office, participating sites, and other departments, and must be knowledgeable about patient care/operational activities at the various training sites in which their residents rotate.
5. Administer the residency management system for the program, including maintaining resident demographics data; resident schedules, importing program and rotation goals and objectives; conferences attendance tracking; and ensuring timely completion of duty hour reports.
6. Manages the student process from the application through onboarding.
7. Manage confidential and critical materials, issues, and communications.
8. Identify areas for programmatic improvements and develop initiatives to address weaknesses.
9. Communicate with GME constituents (GME Office, department, faculty, residents, ACGME, ABMS specialty board) on a regular basis or as needed.
10. Interpret ACGME requirements, American Board of Internal Medicine policies, UM GME policies and procedures, and other policies as applicable, and develop program policies and procedures based on external requirements.
11. Meet with PD and APDs on a regular basis to keep them apprised of important issues related to the program and trainees.
12. Manage and coordinate ACGME site visits for the residency programs, including preparation of the site visit documentation. Along with PD and APDs help prepare program, faculty, and residents for site visit; arrange meeting rooms; ensure required documents are available to site visitor as requested; and serve as key participant in the site visit.
13. In consultation with the PD and APDs, develop and maintain resident/fellow schedules, including annual rotation schedules, call schedules, and clinic schedules.
14. Assist PD and APDs in development of program evaluations that measure resident/fellow performance, faculty performance, educational content of rotations, and the program, ensuring these are written in competency-based language, as necessary.
15. Identify methods for obtaining evaluations by outside evaluators, including nurses, patients/patient families, staff, students, peers, technicians, etc. (e.g. 360 evaluations).
16. In collaboration with the PD and APDs, establish policies and procedures for candidate recruitment.
17. Update and manage program information in ERAS (Electronic Residency Application Service) or appropriate matching service for the specialty.



This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.




CORE QUALIFICATIONS




Education:



Associate's degree in a relevant field



Certification and Licensing:



Not Applicable



Experience:


Minimum 4 years of relevant experience.


Previous experience working in GME and familiarity with ACGME requirements strongly preferred.



Knowledge, Skills and Attitudes:

• Knowledge of business and management principles.
  
  

• Ability to direct, manage, implement, and evaluate department operations.
  
  


• Ability to establish department goals, and objectives that support the strategic plan.
  
  


• Ability to effectively plan, delegate and/or supervise the work of others.
  
  


• Ability to lead, motivate, develop, and train others.
  
  


• Ability to process and handle confidential information with discretion.
  
  

Qualified individuals should have excellent organizational skills, an ability to multitask and prioritize competing priorities, capable of dealing with periodic cyclical workload pressures, ability to work independently, capable of interacting with a variety of professional and staff levels, while maintaining professional communication both written and oral, and meet important deadlines.


The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.


UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.


The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.



Job Status:

Full time



Employee Type:

Staff



Pay Grade:

A11 Apply Now