Advancement Assistant at Boise State University in Boise, Idaho

Job Description:

Job Summary/Basic Function:
This position will provide daily administrative and operational support. This position requires excellent interpersonal skills and the ability to communicate effectively with individuals in all positions, both internal and external to the university. It requires a detailed knowledge of organization's operations, organizational procedures, and personnel.
Department Overview:
A nonprofit Idaho organization, the Boise State University Foundation was established in 1964 for the benefit of Boise State University. We work to secure philanthropic support for the university by developing and nurturing relationships with our alumni and friends and stewarding gifts made to support Boise State. The Foundation works closely with university leadership, the Boise State University Alumni Association, and the Bronco Athletic Association.


Mission: To build a greater Boise State University, we provide fundraising leadership and service across the university and partner with donors and alumni to inspire private support.


Core Values:

• Purpose Driven
• Relentless Excellence
• Responsible
• Collaborative

Level Scope:
Fully competent and productive professional contributor who applies acquired job skills, policies, and procedures to complete substantive assignments/projects/tasks of moderate scope and complexity. Works independently with general supervision; exercises judgment within defined guidelines and practices to determine appropriate action. May provide guidance and assistance to entry level professionals and/or support employees.
Essential Functions:
60% of the time the Advancement Assistant:

• Operational oversight of the front desk, including liaison with Parking, Event Services, Security, catering, assisting callers, and greeting visitors, guests, donors, staff, and university leadership.
• Coordinate and maintain a calendar for meetings, travel arrangements and registrations.
• Requires application of public relations skills in dealing with a variety of internal and external constituents.
• Coordinates meetings for staff. This includes travel, catering, registration, meeting rooms, audiovisual equipment, etc. Determine relevant supporting materials needed for meetings and provide as required.
• Determines groups and individuals that require access to division's executive staff and/or senior leadership. In conjunction with staff, prioritizes requests for time and reorganizes or reschedules commitments in response to priority requests or needs.
• Demonstrates excellent organizational skills and attention to detail for planning and implementing events. Determine and arrange set-up, event location, decorations, menus, A/V needs, invitations, advertising, etc. to ensure an appropriate environment for high profile events, programs and guests.
• Arranges travel accommodations, airline reservations, itineraries, etc. for trips.
• Answers questions and/or refers callers to other individuals or departments based on knowledge of university policies and procedures.
• Letters and correspondence creation for division leadership and programs. Types drafts, reviews for grammatical and punctuation correctness, and finalizes documents such as memos, letters, confidential information, presentations, and technical reports as requested.

35% of the time the Advancement Assistant:

• Alumni & Friends Center building management - emergency action plans, manage capital assets, facility maintenance, building access, and other building related functions.
• Maintain records, minutes, and documentation for board, committee, or program meetings.
• Provide administrative support as needed, which may include purchasing, p-card management, and budget monitoring.
• Maintain and monitor project plans, project schedules, work hours, budgets and expenditures.
• Runs queries and update information using Raisers Edge (or a similar database), as well as other data analysis tools.

5% of the time the Advancement Assistant:

• Performs other duties as assigned.

Knowledge, Skills, Abilities:

• Experience of event scheduling methods, facility use agreements, and event planning processes.
• Problem solving skills involving groups and/or events.
• Ability to generate, cultivate and maintain relationships with high level of communication skills with many individuals including coworkers, students, executives, community members, etc. They must also maintain a high level of communication skills and the ability to work well with many people with the ability to problem solve, and perform conflict resolution.
• Ability to work closely with all constituents involved in a university community.
• Experience working with high level executives, so as to understand the level of responsibility required to support a university executive.
• Ability to work independently, apply good judgment, use discretion, resolve conflicts, articulate professionally in writing and in speech, be flexible and re-prioritize.
• Must possess problem solving skills and have extraordinary organizational skills.
• Strong working understanding of PowerPoint, Excel, Word and additional presentation applications.
• Proven experience in confidentiality matters, which impacts oneself and others.

Minimum
Qualifications:
Bachelor's Degree or equivalent relevant professional experience.
Salary and Benefit
s:


Salary range starts at $47,500 annually and is commensurate with experience. Boise State University provides a best-in-class benefits package, including (but not limited to):

• 12 paid holidays AND the University is closed between Christmas and New Year's
• Between 12-24 annual paid vacation days for full-time Professional and Classified staff depending on position type and years of service
• 9.27% University contribution to your ORP retirement fund (Professional and Faculty employees)
• 11.96% University contribution to your PERSI retirement fund (Classified employees)
• Excellent medical, dental and other health-related insurance coverages
• Tuition fee waiver benefits for employees, spouses and their dependents
• See our full benefits page for more information!

Required Application Materials:
Please submit a cover letter indicating your interest and qualifications for the position. Attach a resume that includes employment history (including dates of employment).
About Us:
Nestled along the Boise River and steps from the state capitol, Boise State University fosters a vibrant and welcoming academic environment that fuels student and employee success. We're a trailblazing institution, nationally recognized for our innovative spirit and commitment to positive impact on Idaho and beyond.

Boise State is proud to be recognized by Forbes as the only Idaho employer listed in the top 100 of all national midsize and large employers. We're building a thriving community of faculty and staff whose unique skills, experiences, and perspectives come together to create a rich and rewarding academic experience. Applications from all backgrounds are welcomed.

Learn more about Boise State and living in Idaho's Treasure Valley at https://www.boisestate.edu/about/



Advertised: September 20, 2024 Mountain Daylight Time
Applications close: October 6, 2024 11:55 PM Mountain Daylight Time Apply Now