Job descriptionAdministrative CoordinatorJob Summary:We are seeking a highly organized and tech-savvy Administrative Coordinator to join our team. In this role, you will provide crucial administrative support and manage scheduling activities to ensure efficient operation of our office. The ideal candidate will be proactive, adept at multitasking, and possess strong communication skills to coordinate and ensure a smooth scheduling and operational workflow.Responsibilities:1. Scheduling and Coordination:- Manage patient schedule book for multiple practice locations and the CEOs personal and professional calendar,, external events, meetings, and conferences.- Coordinate travel arrangements and accommodations for the CEO.- Ensure timely reminders and follow-ups on appointments.2. Administrative Support:- Prepare and distribute communications, such as memos, emails, reports, and presentations.- Look ahead between patient schedule and professional/personal calendar to better assist and prepare CEO for the work weeks ahead- Maintain organized filing systems, both electronic (Google Drive) and physical- Handle sensitive information in a confidential manner.3. Office Operations:- Monitor and coordinate staff scheduling, ensuring proper clock-in and out for payroll purposes.- Assist with Operations, Marketing, HR projects and tasks, as directed- Assist in organizing office events and meetings.Requirements:- Proven experience as an administrative assistant, working with patient scheduling, or background in healthcare operations/administration- Proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets),- Excellent time management skills and ability to prioritize tasks.- Strong organizational skills with a keen attention to detail.- Excellent verbal and written communication skills.Preferred Qualifications:- Experience with scheduling software or calendar management tools.- Familiarity with basic accounting principles.- Ability to work independently with minimal supervision.AIREM is the first Korean beauty inspired medical spa in the U.S. AIREM offers medical-grade skincare, aesthetic treatments, beauty retreats, and aesthetic surgery in a brand new state-of-the-art facility. A full spectrum of curated non-surgical and surgical beauty treatments are offered in a modern sanctuary setting, designed to balance the Eastern and Western principles of beauty.This is a part-time position to start, with room to grow to full time hours. Location will be in-person in Syosset, LI and may require travel to other office locations (NYC and Hamptons) as needed.Job Type: Part-time recblid 9d9tfaudxgfxi8u9uquz71rmwvd5tw