We have an excellent opportunity for a highly organized individual to support executive leaders
at our headquarters located in the Boca Raton/Palm Beach Gardens, FL area.
The ideal candidate possesses strong decision-making and problem-solving skills and the ability
to build trust while managing highly sensitive and confidential information.
If you have a proven track record of effectively communicating while working collaboratively
across all levels in a global organization, appropriately safeguarding confidential information
using discretion and being able to successfully manage and execute range of administrative
tasks this role may be a perfect fit for you.
If you're comfortable in a high-performing, fast-paced environment and can adapt quickly to
produce quality work with unquestionable integrity we'd love to speak with you regarding
becoming a member of our team!
Responsibilities:
Maintain schedules for meetings and conferences as well as adjust based on dynamic priorities.
Schedule domestic and international travel arrangements, complete detailed meeting and travel itineraries, and monitor and complete expense reports in a timely manner.
Consolidate reports and materials for executive meetings, including senior business reviews.
Manage logistical arrangements for leadership meetings to ensure a seamless execution.
Analyze complex information requests with the utmost confidentiality and professionalism.
Interface with all levels of the organization and with external customers in a professional and effective manner
Other administrative support and special projects
Required Qualifications:
Associate's degree required.
10 years of administrative experience supporting senior executives and C-suite leaders in a large corporate environment
Preferred Qualifications:
Bachelor's degree preferred.
Technical/Business School Certificate or Diploma, Skilled Trades Apprenticeship, or other post-high school training (two years duration) with a minimum of 7 years of experience considered.
Flexible and adaptable in dealing with changing priorities and tasks.
Experience coordinating company or customer events with senior-level customers.
Outstanding communication skills at all levels of the organization, including senior leadership.
Ability to handle confidential information and work in a fast-paced environment.
Attention to detail is a must.
Able to multi-task on a variety of assignments
Must be self-motivated and have the ability to exercise initiative and work independently.
Advanced computer skills in Microsoft Office suite including Outlook, PowerPoint, Word, and Excel