GableGotwals is a full-service law firm with nearly 100 attorneys and more than 70 other professionals in Oklahoma and Texas. We represent a diversified client base across the nation, and our connections and reach are global. Fortune 500 corporations, privately owned companies, entrepreneurs, foundations, and individuals entrust us every day with the stewardship and strategic management of their legal challenges. We are well known for our high-quality legal services provided by an experienced group of litigators and transactional attorneys who have been recognized by Benchmark Litigation, Chambers USA, Best Lawyers in America, Oklahoma Super Lawyers, and several federal, state and county bar associations. GableGotwals is a 2024 USA Today Top Workplace winner, a Top Inclusive Workplace by MOSAIC, and a VETS Indexes Recognized employer. The Firm has been named to VAULT's Top 150 under 150 list for eight consecutive years. We provide a highly engaged, collaborative, team-based approach to doing life at work while we serve our clients with excellence not only throughout Oklahoma and Texas, but across the U.S.
Why Join Us:
Our purpose is to deliver exceptional legal services using our diverse skills and experience and to enrich our team and community. We strive to exhibit our core values in all that we do. Our core values are:
Excellence - Provide the highest level of service to internal and external clients.
Integrity - Uphold the highest ethical standards.
Collaboration - Work together with collective skills experience, and efforts for optimal results.
Support - Maintain a positive, respectful environment that embraces diverse perspectives and needs among clients, team members, and community.
Benefits:
Eligible for health insurance on day one
Free Teladoc appointments with the Healthiest You app
Group Term Life Insurance & Long-Term Disability Insurance
Supplemental Life, Vision, AFLAC and Pet Insurance
Medical and Dependent Care Flexible Spending Accounts
401(k) and Profit-Sharing Plan
PTO, Sick Leave and Floating Holiday
Parental Leave
Position Summary:
We're seeking a meticulous and versatile Document Control / Production Clerk to play an essential role in our Copy/Imaging and Records Departments. Strong time management, prioritization, accuracy, efficiency, and organizational skills are crucial for success in this role. The ideal candidate is detail-oriented and thrives in a dynamic environment. This role is responsible for a range of tasks including copying, scanning, importing, indexing, printing, binding, assembling, sorting, and collating documents. This role will also ensure that electronic and physical records are stored accurately and in compliance with our firm's electronic filing policy. This individual will collaborate closely with attorneys, paralegals, and legal assistants to produce precise print and imaging specifications and will need to effectively manage both team-oriented and independent projects. Additionally, maintain the equipment in the Copy/Imaging Center and the multi-function devices (MFDs) throughout the office. In addition, this role will assist the Firm's medical malpractice group with duties such as issuing medical records requests, organization and indexing of medical records, updating status logs of various requests, and maintaining expert database.
Essential Job Functions:
Perform document production requests, including copy, scan, binding requests, as directed
Operate MFDs and other auxiliary equipment with advanced knowledge to train, troubleshoot, and perform basic maintenance and, if needed, schedule repairs with the vendor
Stock copy center with applicable supplies, including restocking paper in machines
Produce high-quality work to promote a reliable resource for effective delegation
Assist with preparing closing binders, which includes scanning, linking documents, creating physical binders, storing on flash drives, or storing in internal document management system for Attorneys
Assist with USPS or overnight mailouts (making copies, stuffing & labeling envelopes, and metering mail)
Inspect documents for quality control
Assist medical malpractice group with issuing medical records requests; organization and indexing of medical records; updating status logs of various requests
Communicate with records retrieval services and maintain medical records databases
Maintain expert database for the medical malpractice group, including issuing requests for prior expert testimony and indexing transcripts
Perform duties and special requests as assigned by the team leader, supervisor, and manager
Provide backup support to the Legal Support Department, as needed
Education and Qualifications:
High school diploma plus two years of relevant work experience in a comparable role required
Required Skills:
Maintain a positive, professional, "can-do" attitude, while working in a fast-paced working environment
Clear and effective communication and strong people skills
Strong diligence with great emphasis on accuracy and quality
Prioritize tasks and provide support and response to requests on time
Use proper judgement and discretion when dealing with sensitive, confidential information.
Prioritize and oversee multiple rush requests to meet deadlines
Able to work independently or as a team in a collaborative environment
Advance knowledge of MS Word, Excel, Outlook, PowerPoint, and Adobe Acrobat
Ability to operate and troubleshoot standard office equipment such as telephones, conferencing equipment, photocopiers, scanners, postage machines, etc.
Physical Demands:
While performing the duties of this job, the employee will be required to read from hard-copy paper and computer screen, sit, talk, hear, use wrist, hands, and fingers repetitively to type, write, operate computer and other office equipment/machinery, handle and grasp paper and other office objects. Additionally, the person in this position will remain in a stationary sitting position 90% of the time working on a computer; occasionally moving about our office to visit and meet with others and/or attend meetings, access file cabinets, use office machinery, etc., which will require bending and lifting of items less than 25 lbs. The typical office environment is of moderate noise level, an indoor temperate environment, and light levels that are bright and conducive to minimal eye strain. Little to no travel is expected for this position.
The qualifications, physical demands, and work environment described herein are representative of those an employee will encounter and must meet to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities.
Acknowledgement
Gable Gotwals is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, age, national origin, disability, sexual orientation, gender identity or expression, marital status, genetic information, protected veteran status, or other factors protected by law.