ABOUT STANFORD AND RESIDENTIAL & DINING ENTERPRISES:
located between San Francisco and San Jose in the heart of California's Silicon Valley, is one of the world's leading teaching and research universities. Since its opening in 1891, Stanford has been dedicated to finding solutions to big challenges and to preparing students for leadership in a complex world.
Residential & Dining Enterprises (R&DE), the largest auxiliary organization at Stanford University, supports the academic mission of the University by providing the highest quality services to students and other members of the university community in a sustainable and fiscally responsible manner. The department is the steward for a $1.8 billion asset portfolio covering 1/3 of Stanford's campus and has a $272 million annual operating budget for FY17. R&DE comprises 800+ staff in the following divisions: the Office of the Senior Associate Vice Provost (SAVP Office), Student Housing, Stanford Dining, Stanford Hospitality & Auxiliaries, Stanford Conferences, Maintenance Operations & Capital Projects, and a team of four R&DE strategic business partners: Finance & Administration, Human Resources, Information Technology, and Strategic Communications. R&DE houses 13,000+ students and their dependents while serving over 6.5 million meals annually to students, conference, catering, retail, and concession guests and annually hosts a combined 52,000 guests in the Stanford Guest House and on-campus in Stanford Conferences.
Stanford and R&DE are committed to creating and sustaining a diverse environment. R&DE's dedication to promoting diversity, multiculturalism, and inclusion is reflected in our work of providing service excellence to our students. Diversity is more than a commitment-it is foundational to what we do. We are fully focused on equality and believe deeply in diversity of race, gender, sexual orientation, religion, ethnicity, national origin and all the other characteristics that make us different.
ABOUT MAINTENANCE OPERATIONS & CAPITAL PROJECTS (MCP)
This division supports all R&DE operations and provides strong stewardship of its facilities by delivering daily and preventive maintenance, executing 50-year asset renewal model, managing design and construction of capital and other essential projects, infusing sustainability, safeguarding occupational health and safety, monitoring life-safety systems and after-hours security, overseeing furnishings/fixtures and parts inventory, administering move services and the fleet, managing utilities and waste, ensuring emergency preparedness and business continuity, and providing space and property administration.
JOB PURPOSE:
Work under general direction to support the MCP Maintenance Operations group activities by contracting for a variety of goods and services in a timely, cost-effective manner, for a diverse clientele including building trades/equipment-related parts, supplies, and materials. Maintain productive client relationships, and provide excellent customer service to client groups.
CORE DUTIES:
Produce contracts for a variety of goods and services in a timely manner for a diverse clientele.
Develop and maintain productive client relationships with knowledge and understanding of client's purchasing requirements.
Manage and track progress of assigned work from receipt to completion using Buyer's Work Center to ensure quick turnaround.
Advise clients on procurement/contract issues, policy, contractual liability, and other contract/subcontract issues.
Support Maintenance Operations with the sourcing and supplier management processes as directed, including conducting and managing the bid/proposal process.
Manage the periodic inventory cycle count
Requirements:
MINIMUM REQUIREMENTS:
Education & Experience:
Bachelor's degree and three years of relevant experience, or a combination of education and relevant experience.
Knowledge, Skills and Abilities:
Well versed in university and procurement policy, and working knowledge of contract law.
Demonstrated experience in the preparation of contracts for various types of services including, but not limited to, architectural design, construction, licensing, and consulting services.
Independent, self-motivated nature and the ability to multi-task in a dynamic, fast-paced environment.
Excellent Microsoft Word and Excel skills.
Familiarity/working knowledge of purchasing and inventory management systems
Excellent verbal and written communication skills.
Outstanding organizational and problem solving skills.
Familiarity/knowledge of commodities related to maintenance operations
Provide back-up coverage for receiving
Certifications and Licenses:
None
DESIRED REQUIREMENTS*:
Ability to promote diversity, multiculturalism, and inclusion in the execution of role;
Successfully combine hard (e.g. technical knowledge, critical and analytical thinking, problem solving) and soft skills (e.g. people skills, communication, such as active listening, interpersonal and intrapersonal relationship
Demonstrates effective emotional intelligence, especially in situations with time constraints
Understands multiple cultural frameworks, values, and norms
Negotiates and facilitates through cultural differences, conflicts, tensions, or misunderstandings
PHYSICAL REQUIREMENTS*:
Frequently perform desk based computer tasks, use a telephone, sit and use light/fine grasping.
Occasionally stand, walk and write by hand, lift, carry, push, and pull objects weighing 10 pounds or less.
Rarely kneel, crawl, climb, twist, bend, stoop, squat, reach or work above shoulders, grasp forcefully and sort, file paperwork or parts.
Ability to obtain and maintain a valid California non-commercial class license.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.