The ideal candidate will be in charge of the organization and efficiency of daily office operations. From scheduling client meetings, to communicating between clients and outside vendors, you will be responsible for completing multi-level tasks in a professional and timely manner.
Administrative Support:
Manage phone calls, emails, and correspondence.
Organize and maintain physical and digital files for easy access and retrieval.
Prepare, send, and track documents to ensure timely delivery.
Personal Assistance:
Assist senior management with daily tasks and scheduling.
Coordinate travel arrangements, including booking flights, hotels, and transportation.
Manage calendars and schedule meetings, appointments, and events.
Conduct research and prepare reports as needed.
Billing and Invoicing:
Handle billing processes, prepare invoices, and ensure timely payment follow-ups.
Customer Service:
Act as a point of contact for internal and external stakeholders, providing excellent customer service.
Marketing: Basic understanding of marketing principles and experience with social media platforms is a plus.
Qualifications:
Experience: Minimum of 2 years of experience in an administrative or personal assistant role.
Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office management software.
Communication: Excellent verbal and written communication skills.
Organization: Strong organizational and multitasking abilities with keen attention to detail.
Adaptability: Ability to adapt to changing priorities and handle multiple tasks simultaneously.
Problem-Solving: Proactive approach to problem-solving with strong decision-making skills.