Pima County's Department of Finance and Risk Management is looking for a skilled, motivated professional leader to join its Revenue Management Division. The successful candidate will work as the supervisor of a dedicated team of professionals, providing coaching, mentoring, and training in their career development. The team is responsible for preparing centralized billing and collection services, quarterly revenue and receivables reporting, revenue and receivables reconciliations, and operational accounting entries. The ideal candidate will facilitate a team-building environment while demonstrating the ability to prioritize tasks and meet deadlines while emphasizing accuracy and attention to detail. We are looking for an enthusiastic, dependable, innovative leader with excellent communication skills and a positive attitude to join our team.
The first review of applications will be on 10/04/2024.
Duties/Responsibilities
(Work assignments may vary depending on the department's needs and will be communicated to the applicant or incumbent by the supervisor)
Supervises and prepares financial analysis, interim and annual financial statements, policies and procedures and reports including internal audits and required governmental filings for all county departments or Treasurer's Office, i.e., Schedule of Federal Expenditures, Expenditure Limitation Report, CFO Landfill Financial Assurance Letter, etc.;
Plans, coordinates and supervises all changes, upgrades and enhancements related to the implementation and maintenance of the county wide or Treasurer's Office automated financial management systems;
Supervises and performs internal audits for all county departments or Treasurer's Office to ensure compliance with Board of Supervisors policies and administrative and/or departmental procedures;
Participates in audits conducted by outside auditors; including the Single Audit and the annual county-wide financial statement audit;
Supervises and prepares financial and statistical sections of the Annual Comprehensive Financial Report (ACFR) for Pima County in accordance with GAAP;
Monitors, audits, and maintains the accuracy and integrity of the County's financial management systems;
Reviews and analyzes accounting transactions and provides recommendations to all county departments or Treasurer's Office;
Reviews, develops, and recommends accounting and administrative controls policies and procedures to improve efficiency, productivity and effectiveness;
Analyzes various accounting professional guidelines and documents to ensure that automated accounting system and operating procedures are in compliance;
Establishes and maintains liaison relationships with financial and management personnel in all county departments and communicates financial issues to all effected departments;
Ensures legal deadlines are met for contract payments, wage assignments, tax levies, tax reporting, W2s, 1099s, etc.;
Evaluates the impact and feasibility of requested departmental changes to the automated accounting system and on countywide operations or Treasurer's Office;
Coordinates changes to the automated accounting system with the programming staff in the centralized Information Technologies Department;
Develops and trains all county departmental or Treasurer's Office users on the financial management systems;
Supervises, trains and evaluates the performance of the staff;
Established work priorities and assigns work to staff;
Monitors the progress of assigned projects and re-evaluates and adjusts completion dates as necessary.
KNOWLEDGE & SKILLS:
Knowledge of:
general/governmental accounting and internal audit theory, principles, pronouncements, practices, and methods, to include GAAP, GASB, etc.;
financial accounting, internal reporting, and statement preparation procedures;
interrelationships of integrated accounting systems and subsystems as they apply to the assignment area;
applications of management information systems to automated financial management systems;
federal, state and local laws, rules, and regulations, as they pertain to reporting requirements, taxes, bond covenants, grants, etc.:
principles and practices of employee supervision, training, and evaluation;
reporting structures and relationships found in public jurisdictions;
applicable governmental regulations to include IRS codes, Wage and Hour Laws and tax filing deadlines; principles and techniques for data collection, audit methods, report writing and data analyses.
Skill in:
applying accounting principles to the preparation of financial statements and fund accounting;
planning, managing and conducting internal audits, reporting findings, and making recommendations;
preparing accurate and complete financial reports from accounting records and information systems;
researching, analyzing, interpreting and auditing financial data and preparing reports on findings;
use of computer based resources to collect, analyze and report data, findings and recommendations;
reviewing policies, procedures and systems, identifying problem areas and solutions, developing financial operating procedures and making recommendations;
communicating effectively, both orally and in writing;
analyzing, designing, installing, and modifying automated financial management systems; establishing and maintaining effective working relationships;
planning, organizing and reviewing the work of others;
understanding legal terminology as it pertains to contracts, wage assignments, tax levies, etc.,
developing and conducting training for financial management systems; supervising, training and evaluating staff.
Minimum Qualifications
A Bachelor's degree from an accredited college or university with a major in finance, accounting or a related field as determined by the appointing authority at the time of recruitment and three years of professional accounting or auditing experience.
(CPA designation may substitute for one year of the required professional accounting experience.)
Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.
Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):
Minimum two (2) years of experience in the preparation, oversight, and reporting of billing and receivables.
Experience with researching, reconciling, and analyzing financial data.
Experience working with ERP systems, including accounting systems and general ledger.
Experience supervising, training, and mentoring staff.
Experience with Microsoft Excel, specifically with Pivot Tables, V-Lookups, and formulas.