Project Controls Administrator at OHM Advisors in Nashville, Tennessee

Job Description:

Come work for OHM Advisors, the community advancement firm.


With the singular mission of Advancing Communities, our diverse, 700+ member team works collaboratively across multiple service areas, including architecture, engineering, planning, surveying, and construction engineering, to create better places for people.

We are a team of experts with individual specialties working together, driven to make a difference through people-focused problem solving, design, and ideas. In everything we do, we put people first. We create places for communities of people that help solve a problem and drive them forward advancing the whole community today and well into the future.


What you'll Contribute to OHM Advisors


As a Project Controls Administrator, you will ensure the accuracy and efficiency of project billing by collaborating with project managers and the finance team to maintain billing structures, prepare and submit invoices, and manage documentation. You'll assist in ERP system setup and maintenance, coordinate with clients and subconsultants, and support project managers with budgeting and change order documentation.


Your Responsibilities

• Collaborate with the finance team to ensure timely and accurate processing of billing invoices.
• Assist in establishing invoicing procedures and support ERP system setup, maintenance, and closeout.
• Coordinate with clients to provide necessary backup documentation for invoice payments.
• Understand various billing methods and the complexities associated with different project types.
• Coordinate subconsultant invoices for accurate client billing.
• Assist project managers in effectively managing project budgets.
• Support project managers and administrative staff in preparing and securing documentation for change orders.

Requirements:

• High School Diploma.
• 2+ years of experience with project setup, project maintenance, and billing in an ERP system.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Solid understanding of fundamental accounting principles.
• Strong communication skills for effectively collaborating with technical teams across multiple locations.
• Exceptional analytical and problem-solving abilities.

Preferred Qualifications:

• Associate's degree in Accounting, Finance, or Business preferred.
• Knowledge in the Engineering, Planning, and Construction industry is preferred.

What We Offer


Our staff is our greatest asset. We continuously strive to provide tools, mentorship, and resources to help foster a healthy work-life balance. You can read about some of our self-designed career advancement and enrichment programs, like OHM Wellness, OHM Grad School, and OHM University, on our website.

OHM Advisors is proud to offer a comprehensive benefits package to meet the diverse needs of our employees. Depending on your employment status, we offer; medical, dental, vision, life insurance, short/long term disability, both HSA & FSA plans, profit-sharing, traditional & Roth 401(k) plans, paid holidays, and paid time off.


OHM Advisors is an Equal Opportunity Employer (EOE). All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

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