Accounts Payable Specialist at Envoy Solutions in Glenview, Illinois

Job Description:

Envoy Solutions


Title: Accounts Payable Specialist


Envoy Solutions SubsidiaryDaycon

Position Overview

Support the timely, accurate payment of bills. This is done by obtaining, compiling and verifying financial data from invoices, purchase orders, receiving documents and other supporting documents maintain an Accounts Payable system. The position requires the ability to handle a high volume of transaction averaging 100-300 transactions a day. The company is moving to a paperless environment requiring a background in imaging and related software.

Responsibilities Include:

• Process weekly accounts payable (A/P), including preparation of payment packet and digitizing the backup.
• Compile and sort documents, such as vendor invoices with purchase order numbers, expense invoices, and store close out reports.
• Track payments to vendors, consolidate invoices from vendors and enter into payables module once received.
• Follow up with vendors as needed for invoicing to reduce Uninvoiced PO balance.
• Match invoices to purchase orders / expense authorization. Follow up with relevant parties as needed and track until resolution.
• Confer with upstream process owners to resolve payment reconciliation issues (typically warehouse receiving and purchasing departments).
• Collaborate with teammates as needed to resolve complex issues.
• Prepare payment packet for check review.
• Administer weekly check / ACH run.
• Provide special requests and ad-hoc projects as necessary.
• Coding expenses to predefined GL codes.
• Compile and sort documents, such as vendor invoices with purchase order numbers, expense invoices, and store close out reports.
• Match receiving reports to vendor invoice and verify amount billed is amount received.
• Enter vendor invoice into system for payment, assigning pay date.
• Edit discount amount of integrated vendor invoices to reflect correct amount.
• File posted to pay invoices in bins by alpha and/or voucher number.
• Run weekly voucher report to match invoices verifying invoice number and amount due including discount amount.
• Print checks, match invoices, attach stubs to invoice/receiving copy and send to Controllers Office for review and signature.
• File weekly vendor checks by check number in file drawers.
• Distribute petty cash and maintain records.
• Bring to the table AP best practices

Qualifications:

• Associates degree in Accounting and 2-4 years [3-6+ for specialist] of experience in accounting within a Distribution environment, or equivalent combination of education and experience.
• Ability to work without supervision and to make appropriate decisions.
• Ability to work with a diverse population.
• Ability to process work with accuracy.
• Ability to perform multiple tasks simultaneously.
• Computer literate, with proficiency in Microsoft Word and Excel.
• Experience with corporate accounting software a plus.
• Excellent interpersonal, written and verbal communication skills.
• Excellent organizational and time management skills, to include excellent follow –up skills.
• Problem solving mentality & extremely resourceful.
• Requires good verbal communications skills.
• Experience in PO driven company.
• Experience in AS/400 preferred but not required.
• Experience in distribution preferred but not required.

This position offers a competitive starting salary and comprehensive benefits program.

BradyPLUS (and its subsidiaries) is an Equal Opportunity Employer. This means that all qualified applicants will receive consideration for employment without regard to race, marital status or civil union status, sex, age, color, religion, national origin, veteran status, mental or physical disability, sexual orientation, gender identity and/or any other characteristic protected by law. We also provide reasonable accommodations to our applicants and employees with disabilities in order to assist them in the performance of their essential job functions.

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