Admin Services Coordinator - OBGYN at University of Iowa in Iowa City, Iowa

Job Description:

The University of Iowa Department of Obstetrics and Gynecology is seeking an Admin Services Coordinator. The Admin Services Coordinator provides administrative and operational support for the division of General Obstetrics and Gynecology leadership and faculty. The Admin Services Coordinator is responsible for performing complex administrative and financial assistance requiring contact with deans, directors, department heads, upper-level executives, public and private officials. This position requires a high level of independent thinking, judgment, and the ability to prioritize.

This position is eligible for hybrid work within Iowa after 6 months and will require a work arrangement form to be completed upon the start of your employment. Per policy, work arrangements will be reviewed annually, and must comply with the remote work program and related policies and employee travel policy when working at a remote location.


Position Responsibilities:

• Build and manage physician clinical schedules in QGenda
• Analyze data, develop reports, and oversee status of projects for division
• Develop implementation plans for new program initiatives and make recommendations to division leadership
• Track progress toward achieving the division's strategic plan outcomes
• Evaluate programs/services. Analyze data for quality improvement initiatives.
• Assist in the hiring and onboarding process for Faculty and APP's in conjunction with HR Manager
• Manage complex schedules, requiring judgment in determining meeting needs, discretion related to calendar activities, prioritization of appointments and synthesizing multiple electronic calendar systems
• Make decisions and exercise a high level of autonomy while providing administrative/operational support and management
• Assist with travel arrangements, ELMS, purchasing supplies, handling correspondence and meeting minutes
• Manage data to design specialized reports, spreadsheets, and presentations; create, maintain, and update records, information, and databases related to various division activities
• Prepare and administer correspondence and reports for faculty leadership
• Establish programs that improve functionality and support the division's objectives
• Other duties as assigned

Required Qualifications:

• Bachelor's degree in Business Administration or related field, or an equivalent combination of education and experience.
• 1 - 3 years of experience in an administrative capacity
• Proficient in Microsoft Office suite (Word, Excel, Power Point, Outlook)
• Working knowledge of web-based tools, databases, and internet searches
• Superior written, verbal, and interpersonal communication skills
• Demonstrated experience in providing superior customer service
• Demonstrated exceptional attention to detail, planning, and follow-up skills
• Demonstrated independent thinking skills to develop alternative solutions and solve problems
• Ability to foster a welcoming and respectful work environment
• Logistics management skills to define work, involve others, plan agendas, take action-oriented notes, provide ideas for improvement, and manage the necessary resources to accomplish goals and objectives
• Ability to initiate and take independent action while working as part of a team
• Ability to manage multiple projects and prioritize work to meet deadlines
• Ability to communicate complex information to all levels of an organization

Desired Qualifications:

• Experience working with Epic
• Experience working with QGenda
• Experience with project management
• Knowledge of obstetrics and gynecology
• Knowledge of University of Iowa policies and procedures

Position and Application Details

• In order to be considered for an interview, applicants must upload a cover letter and resume.
• Job openings are posted for a minimum of 14 calendar days and may be removed from posting and filled any time after the original posting period has ended.
• Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references will be requested at a later step in the recruitment process.
• For additional questions please contact Cassie Burrill at cassie-burrill@uiowa.edu.

Additional Information

• Classification Title: Admin Services Coordinator
• Appointment Type: Professional and Scientific
• Schedule: Full-time
• Work Modality Options: Hybrid within Iowa

Compensation

• Pay Level: 2B

Contact Information

• Organization: Healthcare
• Contact Name: Cassie Burrill
• Contact Email: cassie-burrill@uiowa.edu

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