Addison Group is working with a client in Long Grove, IL, a leader in global manufacturing, to find a skilled Executive Administrative Assistant. This role requires supporting top-level executives with essential administrative duties while maintaining confidentiality.
Job Description:
The Executive Administrative Assistant will be responsible for providing critical support to senior executives. Managing schedules, heavy meeting coordination across multiple time zones, sensitive documents, and ensure the smooth running of daily operations. A proactive and organized approach will be key in helping the leadership team remain efficient and focused.
Key Responsibilities:
Oversee executive calendars, scheduling and adjusting meetings as required.
Welcome and assist visitors, coordinate conference rooms, and arrange necessary materials (e.g., presentation packets, refreshments, tech setup).
Manage phone calls, take messages, and screen requests for improved communication flow.
Maintain and organize both physical and digital filing systems.
Prepare reports, presentations, and materials for executive distribution.
Draft and distribute internal and external communications, including emails and memos.
Assist with travel-related administrative tasks such as passport, visa, and Global Entry applications.
Monitor and replenish office supplies for the department.
Submit and reconcile executive expense reports.
Maintain corporate records and perform other duties as assigned.
Qualifications:
5-7 years of administrative experience supporting executive leadership.
Excellent written and verbal communication skills.
Ability to handle multiple tasks efficiently and with attention to detail.
Self-starter with the ability to work independently and manage priorities.
Proficiency in Microsoft Office (Word, Excel, PowerPoint).
100% in office position.
Additional Details:
This full-time position offers an opportunity to work closely with a dynamic executive team in a fast-paced, professional environment.