Job Description:
The Office Manager will be responsible for maintaining efficient support throughout the office while providing customer service and administrative support. The candidate will work closely with the Branch Supervisor, department managers, office staff, support functions and field employees. Collaborate with all to reach branch and department goals, needs and objectives. Responsible for ensuring the overall office is maintained in a professional, appropriate, and safe manner. This position will support both our Merrill and Park Falls locations. This will be an onsite position that can work from either location.
Responsibilities:
- Provide any administrative support needed to streamline business operation processes.
- Submit invoices to customers and/or facilities for their remittance. Follow up to ensure prompt payment.Correct problem invoices and create lien waivers as needed
- Work with corporate finance team to set up new vendors
- Assist in the new hire/rehire and termination processes for field and office employees. Verify that corporate HR and Payroll receive all necessary materials, and all necessary steps are followed.
- Provide HR and Payroll administrative support as requested/needed.
- Distribute vehicle registration and stickers as needed. Scan DOT inspections for record keeping
- Manage phones for department - appropriately direct phone calls & walk-in traffic
- Synchronize communication between customers, supervisors, field employees, and vendors.
- Ensure proper functionality of all office equipment, attempt to troubleshoot, update and contact vendor for resolving issues.
- Schedule/organize functions i.e. Inter-Branch Meetings, Monthly Branch Meetings, Safety Meetings, Party Planning, and Community Events. Coordinate all needs for on-site events.
- Assist the Branch Manager, Supervisor and Project Managers with other project-level assignments.
Maintain required records for supervisor, department, and/or branch. Maintain filing systems & keep office neat and organized. - Order office and safety supplies as needed
- Obtain safety training as expected by all company personnel.
