Purchasing Coordinator at University of Oklahoma in Norman, Oklahoma

Job Description:

University of Oklahoma Athletics Department is looking for a highly organized, self-motivated, enthusiastic member to join the Business Operations as the Assistant Business Manager, Purchasing. This position will be responsible for all purchasing related duties, supplier management, RFP management, and purchase order management.

Essential Functions:

• Overseeing complex purchases to meet departmental needs for goods and services


• Advising and assisting departments in the selection of supplies and equipment, and in the preparation of requisitions


• Analyzing bid comparisons from several vendors and determining the acceptable bidder for contracts, keeping within budgetary limitations


• Reviewing requisitions for accuracy and placing orders with vendors


• Responsible for new vendor onboarding


• Creation of purchases orders and approving purchase orders up to a pre-defined limit


• Coordinating resolution of overdue orders or resolving unfulfilled vendor contract obligations


• Working with vendors and departments to ensure timely processing of invoices and payments


• Management of small dollar purchase orders


• Management of RFP process


• Responsible for training the Athletics department on purchasing process


• Responsible for invoice management including approval of invoices, proper coding, ensuring invoices follow University, State, and NCAA


• guidelines


• Responsible for monitoring and responding to ABO email


• Serve as liaison between the OU Athletics Department and the University Procurement Department


• Other duties as assigned

Required Education and Experience: Bachelor's Degree in Supply Chain Management, Business Administration, Accounting or related field, AND;

• 36 months purchasing experience, to include responsible buying and/or materials management.

Equivalency/Substitution: Will accept 48 months of related experience in lieu of the Bachelor's degree for a total of 84 months related experience.

Certifications or Licenses: Valid Oklahoma Driver's License required to commute to all University locations or ability to obtain within 30 days of hire date.

Skills:

• Excellent customer service skills


• Proficient navigating and maintaining databases


• Advanced excel skills with ability to build and manipulate spreadsheets


• Able to understand a chart of accounts and code entries to proper account


• Basic computer skills


• Proficient in Microsoft Office


• Detail oriented for accuracy of data and information


• Highly organized and able to handle multiple projects and deadlines


• Able to produce reports and complete work within deadlines


• Strong initiative to solve problems


• Able to work well with interdepartmental teams and initiatives


• Must be able to perform basic data analysis

Advertised Physical Requirements:

• Standard office environment


• Prolonged periods of sitting at a desk, working on a computer


• Ability to engage in repetitive motion and communicate effectively

Departmental Preferences:

• Experience in working in college athletics preferred 


• Experience with University accounting systems (ARMS, PeopleSoft, etc.)
  
  


• Able to gain and maintain working knowledge of university, Conference, and NCAA rules and regulations
  
  


• Able to gain and maintain proficiency in PeopleSoft
  
  

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.

Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.

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