HR Payroll Coordinator at RIVERCREST in Oregon City, Oregon

Job Description:

POSITION SUMMARY

The Human Resources and Payroll Coordinator (HRPC) is an administrative role responsible for the day-to-day coordination of human resources, recruiting, staffing, benefits, and payroll functions at the care center. Assigned tasks will vary depending on location, size, and structure.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Responsible for the full-cycle recruitment of new team members by posting requisitions, reviewing and moving candidates through the applicant tracking system, scheduling and conducting interviews, extending offers, and completing new hire paperwork. Completes payroll duties, including reviewing time clock entries, collecting time clock edits, entering data into the payroll system, processing PTO/sick time, tracking attendance, and generating payroll reports. Processes payroll close and ensures payroll hours are recorded accurately and timely. Maintains personnel and resident files in accordance with all applicable laws, regulations, and Prestige policy and procedure. Tracks credentials and ensures completion of employment-related requirements. Coordinates onboarding of new team members, including day one orientation, scheduling of orientation shifts, monitoring the completion of required training and appropriate certifications, and supporting general orientation. Performs receptionist duties, including (but not limited to) answering the phone, greeting visitors, and answering general questions from staff, residents, visitors, etc. Assists in coordination of scheduling nursing staff to ensure adequate staffing levels to meet resident care needs. Provides on-call support after hours and on weekends to respond to immediate staffing needs as assigned Coordinates time-off and vacation requests. Assists with tracking attendance per Prestige policy and Federal and State laws. Assists in the implementation of company-wide human resources programs and initiatives, including team member appreciation and engagement programs. Answers general employee relations questions and escalates to Administrator and appropriate human resources representative when appropriate. Acts as a benefit ambassador by assisting with new hire enrollment, annual open enrollment, and providing education on benefit offerings. Acts as first point of contact for leave of absence requests, workers' compensation, and team member benefit questions. Participates as part of the leadership team by actively contributing to problem solving, decision making, center and company-wide initiatives, and attending leadership team meetings as requested. Assists with business office tasks as assigned. Duties may include, but are not limited to, assisting with resident trust, petty cash, and accounts payable. Performs other duties as assigned.

COMPANY WIDE RESPONSIBILITIES

Supports a dignified and caring atmosphere with residents, residents' families, visitors, and staff. Protects privacy and confidentiality of information pertaining to residents, team members, the department/center/community, and company information and records. Maintains a safe and secure working environment and practices safe working habits.

QUALIFICATIONS AND EXPERIENCE

Two years' experience working in a business office or ability to demonstrate equivalent knowledge and skills. Bachelor's degree may be substituted for work experience. Human resources, recruiting, and payroll experience strongly preferred. Experience with a timekeeping system, HRIS, and Applicant Tracking System is beneficial. Ability to work independently to prioritize responsibilities and meet deadlines.

EDUCATION

Associate degree or equivalent knowledge and skills obtained through a combination of education, training, and experience. Bachelor's degree in business administration, human resources, or related field preferred.

SUPERVISORY RESPONSIBILITIES

This position has indirect supervisory responsibilities. Direct supervisory responsibilities will vary depending on the location, size, and structure.

LANGUAGE SKILLS

Ability to communicate effectively, in English, both verbally and in writing, with personnel at all levels of the organization, residents and their families, and members of the community.

MATHEMATICAL SKILLS

Ability to maintain, understand, and review all reports and records. Ability to add , subtract, multiply, and divide simple numbers.

REASONING ABILITY

Ability to accurately assess, troubleshoot, and problem-solve needs and evaluate results.

WORK ENVIRONMENT

Works primarily in an office setting in a skilled nursing center. Regular in-person attendance is an essential function of this position.

Wage Range: $25 - $36 per hour, plus comprehensive benefits