Wells Fargo is seeking an Executive Specialist to support our Technology for the Chief Technology Office (TCOO) executives. TCOO provides technology solutions and manages application portfolios for these groups to support modernization and optimization. You will join a fast-paced, high-impact team where you will play a key role in ensuring executives manage their time, projects, travel, and events in an efficient manner.
In this role, you will:
Calendaring - Complex calendar management/resolution of conflicts. Scheduling meetings, including video and audio conference calls.
Communication - Interact and act as a liaison with senior and executive level business clients and partners.
Expenses - Process expense reports according to Wells Fargo policy, route/process invoices, and process check requests.
Manager Proxy - Act as delegate for managers on corporate systems where proxies are allowed.
Meeting Logistics - Prepare meeting agendas, materials, presentations. Coordinate reservations for meeting space, equipment needs, and catering.
Presentation Materials - Create, edit, and update brand standard PowerPoint presentations and create visual presentations such as charts and graphs.
Travel - Make travel arrangements, adjustments as needed, create itineraries, and coordinate ground transportation.
Visitor Logistics - Register guests with security, arrange for visitor/temporary badge access, reserve workspace, and act as primary point of contact for visitors including greeting and escorting them throughout the facility.
Required Qualifications, US:
2+ years of Executive Administration experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education
2+ years calendar management/coordination
2+ years travel management/coordination
2+ years use of Microsoft Office (Word, Excel, Outlook, and PowerPoint)
Desired Qualifications:
Experience as an Executive Assistant/Administrative Assistant/Secretary in a corporate professional environment with direct experience supporting multiple senior executive level business leaders
Strong analytical skills with high attention to detail and accuracy
Advanced skills in the use of Microsoft Office (Word, Excel, Outlook, and PowerPoint)
Proficient in drafting and proof-reading written documents utilizing proper grammar, punctuation, and spelling
Proficiency in articulating, communicating professionally and appropriately with confidence at all levels and across functional lines
Strong project management skills with demonstrated ability to prioritize work, meet deadlines, achieve goals, work under pressure, and independently handle highly complex tasks or projects
Ability to handle confidential material in a professional manner
Ability to manage changing travel itineraries, accurately manage expense reimbursement, manage a busy calendar and appointments flawlessly
Have experience approving requests as a proxy for leader
Excellent technical skills
High level of motivation, demonstrated ability to be proactive and adaptable to change; leads self and others through change
Create Tableau reports
Experience with systems such as: Workday, ServiceNow, Ariba, Concur, EY Business Traveler and Learning Management Systems
Locations:
6051/6061 N State Hwy 161; IRVING, TX 75038
5080 Spectrum Dr; ADDISON, TX 75001
1301 Solana Blvd, WESTLAKE, TX 76262
Pay range:
$35.14-$62.45/hr
($73,100-$129,900)
This position is not eligible for Visa sponsorship.
Hybrid schedule (3 days in office, 2 days remote)
Relocation assistance is not available for this position.
Posting End Date: 3 Oct 2024 *Job posting may come down early due to volume of applicants.
We Value Diversity
At Wells Fargo, we believe in diversity, equity and inclusion in the workplace; accordingly, we welcome applications for employment from all qualified candidates, regardless of race, color, gender, national origin, religion, age, sexual orientation, gender identity, gender expression, genetic information, individuals with disabilities, pregnancy, marital status, status as a protected veteran or any other status protected by applicable law.
Employees support our focus on building strong customer relationships balanced with a strong risk mitigating and compliance-driven culture which firmly establishes those disciplines as critical to the success of our customers and company. They are accountable for execution of all applicable risk programs (Credit, Market, Financial Crimes, Operational, Regulatory Compliance), which includes effectively following and adhering to applicable Wells Fargo policies and procedures, appropriately fulfilling risk and compliance obligations, timely and effective escalation and remediation of issues, and making sound risk decisions. There is emphasis on proactive monitoring, governance, risk identification and escalation, as well as making sound risk decisions commensurate with the business unit's risk appetite and all risk and compliance program requirements.
Candidates applying to job openings posted in US: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected characteristic.
Candidates applying to job openings posted in Canada: Applications for employment are encouraged from all qualified candidates, including women, persons with disabilities, aboriginal peoples and visible minorities. Accommodation for applicants with disabilities is available upon request in connection with the recruitment process.
Applicants with Disabilities
To request a medical accommodation during the application or interview process, visit Disability Inclusion at Wells Fargo .
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Wells Fargo maintains a drug free workplace. Please see our Drug and Alcohol Policy to learn more.
Wells Fargo Recruitment and Hiring Requirements:
a. Third-Party recordings are prohibited unless authorized by Wells Fargo.
b. Wells Fargo requires you to directly represent your own experiences during the recruiting and hiring process.