Facility Manager at ADTRAN, Inc. in Atlanta, Georgia

Job Description:

Welcome!

Our Growth is Creating Great Opportunities!

Our team is expanding, and we want to hire the most talented people we can. Continued success depends on it! Once you've had a chance to explore our current open positions, apply to the ones you feel suit you best and keep track of both your progress in the selection process, and new postings that might interest you!

Thanks for your interest in working on our team!

Principal Tasks:
Ensure good understanding of responsibilities and actions outlined in the business continuity plan for the site. Ensure in close cooperation with the LRT coordinator that adequate business continuity plans, at each OSA/ADVA location (within defined scope), are implemented, tested and the decision making authority in the event of a crisis is clearly understood.

• Maintain a professional presence in the office during business hours
• Receive visitors and professionally answer multi-line phones, monitor and respond to main voice mailbox on a regular basis
• Coordinate and process shipments of packages (FedEx / UPS)
• Process and distribute incoming/outgoing mail
• Light general office duties to include faxing and copying materials, filing and assisting management and sales and marketing team
• Facilitate communication between team members to optimize coordination and efficiency as needed
• Assist sales team members with special projects
• Support travel coordination (as time permits if needed by Travel team)
• Monitor/order office supplies including kitchen items and other equipment as needed
• Meeting arrangements - logistics
• Monitor/order office supplies including kitchen items and other equipment as needed
• Scheduling and monitoring conference rooms
• Courier services
• Schedule service and maintenance of office equipment (i.e. shredding bins, coffee, copier, fax machine, postage meter)
• Process invoices applicable to office management and facilities (catering, coffee service, office supplies, recycling, etc.)
• Work closely with HR and IT on/off-boarding employees
• Business card ordering
• Assist visitors with requests for taxi pick-up, building and floor access
• Local phone directory updates
• Update floor map/office layout

Supplementary Tasks:
• Facilities
• Clerical/secretarial as needed
• Responsible to ensure that as Business Continuity Management System (BCMS) Local Response Team (LRT) member, understands the actions & responsibilities outlined in the Business Continuity Plan.
• Responsible to ensure (in cooperation with LRT Coordinator) that adequate business continuity plans, at each of ADVA locations (within defined scope), are implemented, tested and that the decision making authority in the event of a crisis is clearly understood.
• Other duties as required

Customers (Internal & External):
Internal -
• All ADVA Optical Networking Employees External • ADVA business customers
• Visitors
• Vendors
• Employees
• Management

Skills / Qualifications / Training / Experience:

• Minimum 3-5 years of office reception, clerical and facilities experience
• Excellent communication and interpersonal skills
• Strong written and spoken English language
• Highly organized and able to multi-task under time constraints
• Microsoft Office knowledge
• Experience in contact databases

Success Criteria:

• Improved efficiency and time management
• Improved coordination and communication with office staff
• Internal and external customer satisfaction