Development Assistant Specialist, Academic and Donor Engagement at Harvard University in Cambridge, Massachusetts

Job Description:

Harvard University


Position Title: Development Assistant Specialist, Academic and Donor Engagement

Req ID: 66931BR

School or Unit: Alumni Affairs and Development

Description: Job Summary

Alumni Affairs and Development (AA&D)

Alumni Affairs and Development is a dedicated team supporting Harvard's advancement activity through front-line fundraising, alumni and volunteer engagement, technology, prospect management and research, business process, events, communications, and many other areas.

Our goal is to create an environment of respect that leverages the many talents, perspectives, and experiences of our employees; to deliver the strongest possible results by incorporating diverse perspectives into our daily work; and to make AA&D a great place to work for everyone. We strive to live our values of respect, inclusion, trust, collaboration, continuous improvement and innovation; and open communication and effective information sharing in our daily interactions and our work.

AA&D is comprised of the University Development Office (UDO), Faculty of Arts and Sciences (FAS) Development, AA&D Resources, the Harvard Alumni Association (HAA), and the Office of the Vice President (OVP).

This position will sit within the Academic and Donor Engagement (ADE) team and report to the Director of Development. This position is responsible for providing administrative support to the ADE team through the handling of expenses, travel booking, and scheduling; while also assisting in committee membership maintenance and updating the team's intranet pages and internal tracking of activities.

Position Description

• Schedules meetings for Director of Development and general team meetings. Updates Director on all schedule changes, anticipates and resolves scheduling conflicts and proactively reviews calendar to ensure key deadlines can be met.
• Manages expense reporting for ADE team, including the creation and submission of all expense reports related to faculty and decanal travel and development activity. Serves as team's main contact with finance office and acts as a resource to the team for policies, protocols, and procedures.
• Supports the Director in various administrative tasks related to team management including preparing agendas and materials for team meetings, data reporting for senior management, and annual planning.
• Maintains the ADE activity tracker ensuring all meetings, trips, and events are recorded accurately. Provides regular activity updates and data reports to the Director and members of the FAS Management Team.
• Coordinates with the FAS Academic offices to schedule regular development strategy meetings with the FAS Divisional Deans that partner with ADE.
• Works with the Senior Associate Director, Leadership Engagement to maintain Major Gift Committee membership including pulling lists and gathering feedback from fundraisers as part of the annual membership review process.
• Gathers ADE team updates for the monthly FAS staff newsletter.
• Maintains the ADE SOURCE page and posts FAS administrator travel to the AA&D SOURCE calendar ensuring information is regularly updated.
• Regularly manages updates to the alumni/donor database including committee membership, future visits, and contact reports.
• Conducts outreach to prospects and volunteers for faculty and administrator meetings.
• Coordinates travel arrangements for faculty including booking travel, car service and accommodations; creating trip itineraries including event schedules, confirming locations, and troubleshooting during travel days as needed.
• Proofs and copyedits select briefings in support of members of the ADE team.
• Build relationships and collaborates with other departmental teams including (but not limited to) the University Development Office, Harvard College Fund, Communications, Events, Donor Development, Finance, Resources and Planning, and the Harvard Alumni Association.
• Participates in various team and staff meetings throughout the year and is an engaged member of the team.
• Provides other job-related duties as required.

Basic Qualifications

• 1 - 2 years of related office experience
• Strong knowledge of Microsoft Office software
• Strong writing skills and attention to detail.

Additional Qualifications and Skills

• Must be highly organized, detailed oriented and can work competently and efficiently in a multi-task environment.
• Strong written and oral communication skills, including strong knowledge of English grammar, spelling and punctuation.
• Ability to accurately proofread and edit correspondence, briefings and reports.
• Strong interpersonal skills; excellent phone manner and personal presentation.
• Ability to work under pressure, understand and follow policies and procedures, and accommodate change.
• Ability to work independently as well as collaboratively on a team.
• The department of Alumni Affairs and Development at Harvard University is committed to diversity. We welcome applicants who bring varied experiences, thought, and practice to the department's mission to maintain and enhance an engaged community of alumni and friends worldwide and to lead the University's fundraising efforts.

Additional Information

• This position requires a 3 month orientation and review period.
• Please include a cover letter with your application.

To learn more about the AA&D team, please visit our Careers site at https://alumni.harvard.edu/careers

To learn more about how Harvard supports diversity and inclusion throughout the University please visit the Office for Diversity, Inclusion & Belonging at https://dib.harvard.edu/.

Accommodations: Harvard University welcomes individuals with disabilities to apply for positions and participate in its programs and activities. If you would like to request accommodations or have questions about the physical access provided, please let your recruiter know.

COVID 19 Vaccination Information: The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.

Benefits

We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

LinkedIn Recruiter Tag (for internal use only)

#LI-JP1

Department Office Location: USA - MA - Cambridge

Job Code: 403038 Staff Assistant III-Specialist

Job Function: Alumni Affairs and Development, General Administration

Work Format: Remote

Sub Unit: ------------

Salary Grade: 054

Department: Alumni Affairs and Development


Union: 55 - Hvd Union Cler & Tech Workers

Time Status: Full-time

Pre-Employment Screening: Identity


Commitment to Equity Diversity Inclusion and Belonging: Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EOE Statement: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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