Administrative Assistant 4 - Carson College of Business at Washington State University in Pullman, Washington

Job Description:

Online applications must be received before 12:00am on:

September 30, 2024

If a date is not listed above, review the Applicant Instructions below for more details.

Available Title(s):105H-YN_CS_NPS - Administrative Assistant 4
Business Title:Administrative Assistant 4 - Carson College of Business
Employee Type:Classified
Position Details:

The Opportunity:

As the Administrative Assistant, you will report directly to the Assistant to the Dean, providing high-level administrative support to ensure efficient operations in the Carson College of Business (CCB) Dean's Office. In addition, you will provide administrative support directly to the Senior Associate Dean for Faculty Affairs and secondary support to the CCB International Business Institute and Marketing and Communication units. Your duties will include, but are not limited to: assisting senior executives with daily administrative tasks; preparing and editing correspondence, reports, and other documents; overseeing office operations and procedures; coordinating and managing special projects and events; ensuring compliance with university and college policies and procedures; assisting with budget preparation, monitoring, and forecasting; and analyzing information and providing insights and recommendations to support decision making processes. You will also support faculty affairs and research activities, including but not limited to promotion and tenure, faculty annual review, and professional leave.

Required Qualifications:

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  High School graduation or equivalent AND four (4) years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work; OR equivalent education/experience.

  
  


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  Strong problem-solving skills and ability to work independently as well as part of a team.

  
  


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  Excellent written and verbal communication skills.

  
  


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  Strong organizational skills with attention to details.

  
  


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  Proficient in Microsoft Office Suite (Word, Excel, PowerPoint and Outlook).

  
  


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  Experience analyzing and interpreting data and preparing reports.

  
  

Preferred Qualifications:

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  Bachelors in business administration or related field OR equivalent education.

  
  


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  Experience working with grants.

  
  


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  Experience working within a higher education setting.

  
  


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  Experience working with budgets and forecasting within higher education.

  
  


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  Knowledge of faculty processes such as tenure and promotion, annual review, or equivalent experience.

  
  

Additional Information:

Area/College: Carson College of Business

Department Name: Dean's Office

City, State, Zip: Pullman, WA 99163

Department Link: Carson College of Business Webpage


Monthly Salary: $3,999 to $5,370 | Range 46, Steps A - M | Successful candidates typically begin at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28.

Benefits: WSU offers a comprehensive benefits package which includes: paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation and optional supplemental retirement accounts. For additional information, please review the summary of benefits offered by WSU for classified staff and Total Compensation.

Overtime Eligibility: This position is eligible for overtime.

FTE: 100%

This is a Permanent position.


Background Check: This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.

Application Instructions: Applicants must upload the following required documents to their online application. Documents may be submitted in one file or separate files. Applicants are encouraged to upload as a PDF if possible. Applicants will be requested to provide contact information for professional references within the online application. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.

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  External candidates, please upload all documents in the "Resume/CV" section of your application.

  
  


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  Internal candidates, please upload all documents in the "Resume/Cover Letter" section of your application.

  
  

Required Documents:

1) Cover Letter

2) Resume

Time Type:Full time
Position Term:12 MonthWASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or hrs@wsu.edu.

Notice of Non-DiscriminationWSU prohibits sex discrimination in any education program or activity that it operates complaint with Title IX. Inquiries regarding Title IX and reports of sex discrimination can be directed to the WSU Title IX Coordinator. More information on WSU's policies and procedures to respond to discrimination and harassment are available here: Nondiscrimination statement. Apply Now