TITLE: Extension Program Support Coordinator (West Louisville) DEPARTMENT: College of Agriculture Community and the Science REPORTS TO: Program Leader in Community Resource Development CLASSIFICATION: Staff-12 months EFFECTIVE DATE: TBD STANDARD WORK HOURS: 37.5 hours per week EMPLOYMENT STATUS: Full-Time EMPLOYMENT CLASSIFICATION: Exempt JOB SUMMARY: Extension Program Support Coordinator (West Louisville) under the direct supervision of the Louisville Program Coordinator of the College of Agriculture, Community, and Sciences, performs a variety of Extension and secretarial duties for the Extension Program with a focus on the West Louisville Office. To support faculty and staff Extension personnel: interacts with the public, makes travel arrangements and assists on travel documents, keeps a calendar for all West Louisville events, creates purchase orders, conducts research for pricing for supplies and equipment, works with high schools in Kentucky, as well as assists in some student outreach events. Additional duties include processing forms, performing data entry, and establishing and maintaining records. Enters data, draft, edit, revise, and print letters, tables, reports, and other materials for the unit. Extension Program Support Coordinator (West Louisville) under the direct supervision of the Louisville Program Coordinator of the College of Agriculture, Community, and Sciences, performs a variety of Extension and secretarial duties for the Extension Program with a focus on the West Louisville Office. Most often duties include as answering and directing phone calls, filing information, and managing office supply needs to support faculty and staff Extension personnel: interacts with the public, makes travel arrangements and assists on travel documents, keeps a calendar for all West Louisville events, creates purchase orders, conducts research for pricing for supplies and equipment, works with high schools in Kentucky, as well as assists in some student outreach events. Additional duties often include tasks such as scheduling appointments, coordinating program events, greeting visitors, and maintaining organized file systems for the program staff. ESSENTIAL JOB FUNCTIONS: Supports the Louisville Program Leader and needs of the West Louisville Extension office and Extension program
Keeps a calendar for all West Louisville events
Makes travel arrangements and assists on travel documents, and assigns vehicles to travelers
Researches pricing for supplies and equipment, creates and processes requisitions
Works with high schools in the area and as assists in some student outreach events.
Performs a wide variety of typing assignments which are sometimes confidential in nature; operates personal computer to enter data, draft, edit, revise, and print letters, tables, reports, and other materials.
Daily interactions with the public, KSU students, staff, and faculty
Creates and distributes correspondence, reports, and other documents
Proof and edits letters, success stories as well as enters program contacts into the Kentucky Reporting System (KERS)
Assists with creating and maintaining frequent publications for community and partners
Performs data entry and maintains files, database, and record retention
Maintains budgets and accounts
Creates and processes requisitions, travel arrangements, budget transfers, and check requests for staff, faculty, guests, and students
Travel to Frankfort, Kentucky for meetings, in state and outstate professional development assigned by Program Leader
Instructs and supervises student employees
Performs other duties as assigned
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED: Organizing and coordinating skills.
Ability to create, compose, and edit written materials.
Knowledge of supplies, equipment, and/or services ordering and inventory control.
Word processing and/or data entry skills.
Ability to maintain confidentiality of records and information.
Ability to communicate effectively, both orally and in writing.
Ability to maintain calendars and schedule appointments.
Records maintenance skills.
Ability to understand and follow specific instructions and procedures.
Ability to perform simple accounting procedures.
Skill in the use of operating basic office equipment.
Receptionist skills.
SUPERVISORY RESPONSIBILITY:
This position does not have supervisory responsibility.
WORKING CONDITIONS AND PHYSICAL EFFORT:
Work is normally performed in a typical interior/office work environment.
No or very limited physical effort required.
No or very limited exposure to physical risk.
OTHER DUTIES:
The position will conduct other duties as required.
QUALIFICATIONS: Bachelor’s degree and the equivalent of 3 years of experience of related duties and responsibilities specified. Licensing and Certifications: NA Applicants must be authorized to work for any employer in the United States. At this time, Kentucky State University is unable to sponsor or take over sponsorship of an employment visa. Internal candidates are encouraged to apply. ACKNOWLEDGMENT I have received, reviewed and fully understand the job description for ____________________. I further understand that I am responsible for the satisfactory execution of the essential functions described therein, under any and all conditions as described. Employee Name __________________________________________ Date _____________________ (printed name) Employee Signature _________________________________________________ KENTUCKY STATE UNIVERSITY is an Equal Opportunity Employer The functions, qualifications, knowledge/skills, and physical requirements listed in this job description represent the essential duties of the job, which the incumbent must be able to perform either with or without reasonable accommodation. The Job Functions listed do not necessarily include all activities that the individual may perform.
