Grants Billing Manager at Roth Staffing Companies in Pasadena, California

Job Description:

A growing non profit in the LA area is local to hire a Grants Billing Manager to help their team perform at high efficiency. This position is a key role that ensures that grant billing and grant reports are submitted accurately and timely meeting funders' deadlines. This position has a strong knowledge of federal, state, and local grants, GAAP requirements, and fiscal and programmatic requirements.



ESSENTIAL FUNCTIONS:

• Directly manage the monthly logistics, preparation, and submission of a portfolio of grant invoices as well as periodic reports for a variety of funders to ensure the invoices are submitted timely and accurately including all required supporting documentation.
• Lead other Grant Specialists in meeting agency objectives in grants management and funder relationships.
• Provide quality assurance review and oversight of invoicing/reporting to ensure compliance with GAAP, Uniform Guidance Title 2 CFR 200, funder specific regulations/requirements, and internal controls.
• Ensure all grant invoicing is valid within contract guidelines and that reimbursement requests are booked accurately in the accounting system.
• Assist with the month-end close process by tracking government receivables, booking estimates where applicable, reporting variances, and highlighting potential budget/maximization issues.
• Resolve issues surrounding grant invoices including disallowed expenses or technical issues by working collaboratively with other staff members and funders to ensure positive outcomes and prevent delays in billing. Ensure that proper Credit Memos are timely recorded in GL to properly reflect approved billing.
• Perform periodic reconciliations of general ledger accounts and prior months to ensure that all applicable expenses are captured in monthly billing.
• Maintain the grant funding inventory and tracking worksheets, update annually as grants renew.
• Participate in grant budget review and budget modifications processes.
• Partner with the CFO, Controller and program staff on periodic review of cost allocation procedures and methodology.
• Track grant budgets and match requirements monthly to ensure funder compliance and maximum utilization; recommend strategies to ensure spend down.



QUALIFICATIONS:

• 4+ years progressively responsible, management-level supervisory experience in financial administration required.
• 3+ years in nonprofit financial and government grant management required; equivalent experience with financial management in an industry with similar accounting principles may be considered.
• Experience working with LAHSA is preferred
• Experience with Uniform Guidance audits and audits in a supervisory role.
• Strong general accounting and government grant experience


All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. To the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.