Events Coordinator at KU School of Law in Lawrence, Kansas

Job Description:

Events Coordinator

Law Administration

Position Overview

The Events Coordinator develops and executes law school events, programs and activities that promote, benefit and support the law school and all of its various constituencies. The coordinator performs project management, public relations and hospitality for law school events and collaborates with faculty, administrative staff, students, and alumni. This is a regular, half-time, benefits-eligible, unclassified position.

If you are looking for a rewarding and dynamic career, look no farther than the University of Kansas. In addition to a competitive salary, KU offers great benefits to employees with up to 176 hours of paid vacation per year, 96 hours of sick leave earned per year, 9 paid holidays plus one discretionary day, a great retirement program, medical and dental insurance, life and disability insurance, other benefit plan options and state of Kansas discounts offered by various vendors. KU also offers employees educational opportunities for employees. KU is a great place to work!

KU’s excellence is a result of the rich tapestry of experiences, perspectives, and backgrounds of our faculty, staff, students, and colleagues from across our nation and the globe. At KU, we invest in continuous learning and growth by creating a climate where people engage in respectful dialogue and debate and support each other’s success. We foster a culture of care where each person is seen, heard and valued. When people feel a true sense of belonging, we believe they are better able to reach their full potential and achieve remarkable things. The successful candidate must be eligible to work in the U.S. by the effective date of the appointment.

Job Description

Event and Program Planning and Implementation (95%):

• Oversee and perform administrative duties in the planning and implementation of law school and law alumni events and activities, including – but not limited to – receptions, lectures, symposia, conferences, retirement functions, homecoming and reunion activities, continuing legal education (CLE) programs and other miscellaneous functions and activities that involve the school, faculty, alumni and/or students.
• This includes preparing nametags; tracking RSVPs; arranging for venues, catering and alcoholic beverage service; coordinating travel and accommodations for speakers and guests; managing and tracking payments and budgets for the events and activities; working with staff, faculty and students who are involved in the events; and performing all other such tasks that may be required to ensure that events are successfully executed.
• Including on-site support with event set-up/tear-down, room arrangement, transporting supplies to and from events and staffing the registration table.

Budgets, Planning and Other Duties (5%):

• Develop operation and budgetary needs for areas of responsibility, monitor progress in those areas to ensure that events stay within budget, negotiate contracts with vendors for events and ensure that all University and KUEA procedures are followed.
• Provide direction, coordination and support to administrative staff who are tasked to assist with events.
• Work collaboratively with the Dean’s office, administrative leadership, communications and other personnel and perform other duties as assigned.

Position Requirements

This position will have a hybrid work arrangement. Incumbent will work remotely and on-site at the Lawrence, Kansas, campus based on a set departmental schedule. Position requires flexibility to adjust schedule to work some evenings and weekends as needed and limited travel for select area events.

Required Qualifications

1. Bachelor’s degree in communications, public relations, education or other relevant field.
2. Minimum of three years of related experience.

Preferred Qualifications

1. Experience planning and/or promoting events, conferences, or programs.
2. Evidence of strong writing, verbal, and interpersonal communication skills.
3. Demonstrated ability to communicate effectively with students, faculty, alumni and other stakeholders as evidenced by prior experience.
4. Experience managing multiple detail-oriented projects on tight deadlines.
5. Experience collaborating and contributing effectively as a part of a team.

Contact Information to Applicants

Julie Francisco
Director of External Affairs, KU School of Law
juliefrancisco@ku.edu

Additional Candidate Instruction

A completed application consists of:

1. Completed online application
2. A cover letter explaining your interest in the position and an assessment of your skills related to the required and preferred qualifications
3. Resume
4. A list of three professional references

Review of applications will begin on October 21, 2024, and will continue until a suitable candidate is selected. To ensure priority consideration, apply by the review date. Incomplete applications will not be considered.

Advertised Salary Range

$26,000 or commensurate with experience

Application Review Begins

21-Oct-2024

Anticipated Start Date

18-Nov-2024

Primary Campus

University of Kansas Lawrence Campus

FTE

.50

Reg/Temp

Regular

FLSA Status

Nonexempt

Employee Class

U-Unclassified Professional Staff

Work Schedule

20 hours per week

Job Family

Public Affairs-KUL

Work Location Assignment

Hybrid

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