Rooms Coordinator - DoubleTree by Hilton Hotel Chicago Magnificent Mile at Hilton Global in Chicago, Illinois

Job Description:

DoubleTree by Hilton Hotel Chicago Magnificent Mile is looking to welcome a Rooms Coordinator to join our Sales team!
Tucked between Magnificent Mile shopping and Navy Pier attractions, our location makes exploring Chicago easy. We're a 10-minute walk from 360 CHICAGO, Millennium Park, and the CTA Red Line. Relax with a cocktail in the lobby or enjoy a drink after a rooftop swim in the summer. We offer workout equipment in some rooms plus a separate fitness center. Our hotel houses 378 beautiful guest rooms!

The Ideal Candidate would have Previous Reservations, Hilton, Front Desk, and/or OnQ experience. At least 1-2 years working in the hotel.

Shift Pattern: Monday - Friday (8:30am-5:00pm)

Pay Rate: $26.00-$28.00 per hour based on experience

The Benefits- Hilton is proud to have an award-winning workplace culture ranking#1 Best Workplace by Great Place to Work & Fortune.

We support the mental and physical wellbeing of all Team Members so they can Thrive personally and professionally in a diverse and inclusive environment, thanks to innovative programs and benefits. Hilton offers its eligible team members a comprehensive benefits package including:

• Access to your pay when you need it through DailyPay
• Medical Insurance Coverage - for you and your family
• Mental Health Resources
• Best-in-Class Paid Time Off (PTO)
• Go Hilton travel discount program
• Supportiveparental leave
• Matching 401(k)
• Employee stock purchase program (ESPP) - purchase Hilton shares at 15% discount
• Debt-free education :Access to a wide variety of educational credentials (ex. college degrees, high school completion, English-language learning, digital literacy, professional certificates and more)
• Career growth and development
• Team Member Resource Groups
• Recognition and rewards programs

*Available benefits may vary depending upon property-specific terms and conditions of employment and the terms of the collective bargaining agreement if applicable.

What will I be doing?

As a Rooms Coordinator, you provide efficient operation of in-house reservations through the selling of guest rooms and maximization of revenues.

• Process and handle group rooming lists, standard reservations, VIP's, site visits, group billing setup and employee reservations by inputting data into OnQ. Build and monitor group inventory in R&I and maintain each group folder with complete and detailed information. The position requires frequent interaction with the group contact and/or housing companies on a daily basis and making sure the perimeters of each group contract are met. When required, the designated Group Rooms Coordinator will meet with the client in person to discuss their group and billing and will be present at any precons that are scheduled.
• Inputting/downloading rooming lists, coordinating rooms for VIP's, inputting all group routing and group notes, assigning suites, and monitoring housing bureaus, assigning comp units and contract concessions.
• Processing and answering emails from Sales, Meetings and Conventions, outside contacts and guests. Most consist of rooming list changes, reservation requests, VIP reservations, group inventory or contract changes or questions and special billing requests.
• Building group SRPs in R&I, monitoring group inventory, adjusting group inventory according to their pickup flow and pace, building group maters in OnQ, setting and/or approving overbooking for groups based on overall hotel and occupancy, approving or denying extending cut off dates for groups.
• Answering phone calls, voicemail and returning phone calls from Sales, Meetings and Conventions, clients, individual guests, housing companies, and HRW.
• Making reservations for our national and local business accounts and approving extending discounts to individuals based upon hotel occupancy and pace.
• Lead distribution to Sales Managers
• Support the group's reporting as directed by manager, to ensure everything is organized, correct, and ready for the clients.
• E-mail correspondence directed by managers as needed.
• Answer telephone and assist internal and external guests with requests
• Assist the Sales Managers upon request to conduct site inspections with potential customers, visiting guest rooms, meeting space and banquet facilities, as well as other hotel facilities.
• Lead distribution to Sales Managers
• Sales support reporting as directed by Manager
• Balancing Hotel inventory, assigning rooms and managing VIP's
• Reservation liaison for the Hilton Grand Vacations transient account

What are we looking for?

Since being founded in 1919, Hilton has been a leader in the hospitality industry. Today, Hilton remains a beacon of innovation, quality, and success. This continued leadership is the result of our Team Members staying true to our Vision, Mission, and Values. Specifically, we look for demonstration of these Values:

• Hospitality - We're passionate about delivering exceptional guest experiences.
• Integrity - We do the right thing, all the time.
• Leadership - We're leaders in our industry and in our communities.
• Teamwork - We're team players in everything we do.
• Ownership - We're the owners of our actions and decisions.
• Now - We operate with a sense of urgency and discipline

In addition, we look for the demonstration of the following key attributes:

• Quality
• Productivity
• Dependability
• Customer Focus
• Adaptability

What will it be like to work for Hilton?

Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands . Our vision "to fill the earth with the light and warmth of hospitality" unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!

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