Senior Administrative Assistant at Haley & Aldrich in Walnut Creek, California

Job Description:

Senior Administrative Assistant
Walnut Creek, CA, United States | req1563

At Haley & Aldrich, a 900+ person national engineering and environmental consulting firm, our creative, technically strong staff work collaboratively to deliver exceptional value to clients. We look for professionals with a passion for solving complex challenges and for creating change, which is a vital part of our culture, no matter what role a staff member holds.

Haley & Aldrich is currently seeking a full-time Senior Administrative Assistant in our Walnut Creek, CA office to support a team of scientists and engineers. Regular activities include technical editing and document control of detailed technical reports, proposals, and other materials; coordinating with other administrative staff; and providing other staff, project, and office support as needed. We are a progressive company with many different service areas focused on technical innovation and diversity. As such, we value and support internal growth and development. Join our team of Administrative Professionals as we foster collaborative teamwork and learning in support of various projects and other opportunities!

DUTIES/RESPONSIBILITIES
The successful candidate will:

• Be a reliable, go-to resource in this collaborative office and have the attitude, willingness, and initiative to pitch in wherever needed in the local office or virtually across the company.
• Proofread and copy edit technical documents, with an emphasis on grammar, sentence structure, punctuation, consistency, neatness, formatting to our style guidelines, and strong attention to detail for overall quality.
• Produce/assemble large PDF documents using Adobe Acrobat DC Pro including converting to/from PDF, combining files, navigational tools, creating forms, and securing documents.
• As needed, provide general office management services in a professional manner, including front desk administration tasks, maintain office equipment and supplies, and maintain all common areas including the front lobby, reception, and kitchen/break areas.
• Schedule, coordinate, and support on- or off-site meetings, conferences, office activities, and Teams meetings, as well as handle travel arrangements for staff.
• Coordinate and assist with new hire orientations and training in the local office.
• Participate in and contribute to monthly national Administrative group meetings to keep up to date on all admin-related topics including company news, information, and changes that affect the group, as well as knowledge sharing presentations and discussion where you have the opportunity to share your experience and skills.

SKILLS/EXPERIENCE

• To perform the responsibilities of this position successfully, the Senior Administrative Assistant must possess the following knowledge, skills, and attributes:
• Proficient with all Microsoft Office 365 applications (Word, Excel, PowerPoint, Outlook), as well as MS Teams and Adobe Acrobat DC Pro. Other Microsoft application experience (Visio, Project, SharePoint) a plus.
• Excellent editing and proofreading skills for technical document review to ensure documents follow corporate style and meet our quality standards.
• Extremely well organized and strong attention to detail.
• Ability to plan and multi-task to handle multiple projects simultaneously.
• Ability to remain flexible to respond to changing priorities and deadlines.
• Initiative and self-motivation, ability to work with minimal supervision.
• Strong interpersonal relations skills with team player attitude.
• 5+ years in a professional administrative support position, with consulting industry, legal, or contract experience preferred; previous management experience a plus.
• Bachelor’s degree preferred or combined education and experience.
• Current Notary Public, or willing/able to become one.
• This is a full-time, in office position, Monday through Friday, with typical hours from 8:00 am to 5:00 pm. The position duties may occasionally require overtime.

About Haley & Aldrich

Haley & Aldrich is committed to delivering the value our clients need from their capital, operations, and environmental projects. Our one-team approach allows us to draw from our 900 engineers, scientists, and constructors in more than 35 offices for creative collaboration and expert perspectives. Since our founding in 1957, we have had one goal in all we do: deliver long-term value efficiently, no matter how straightforward or complex the challenge. Learn more at haleyaldrich.com.

Haley & Aldrich is an equal opportunity employer. All qualified applications will receive consideration for employment without regard to gender, race, age, disability, veteran, or any other legally protected status. We offer excellent career growth, a highly competitive total compensation plan, and a solid benefits package. Interested candidates should apply on our Careers page.

The salary range for this position in Walnut Creek, CA is $70,000 - $90,000 annually. Actual compensation will be based upon a variety of factors such as education, related work experience, certificates, skills, and current market conditions. Haley & Aldrich reviews salary ranges each quarter to assess competitiveness with the market.

Note to external search firms: Haley & Aldrich does not accept unsolicited resumes and will not be obligated to pay a placement fee for unsolicited resumes. Please do not send resumes to Haley & Aldrich employees. Please work through a Talent Acquisition Manager.

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ACCOMMODATIONS FOR APPLICANTS WITH DISABILITIES AND LIMITED ENGLISH PROFICIENCY Haley & Aldrich, an equal opportunity employer committed to a diverse workforce. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veterans´ Readjustment Act of 1974, Title I of the Americans with Disabilities Act of 1990 and pursuant to Executive Order 13166, applicants with disabilities or limited English proficiency that require accommodation in the job application process may contact 1-617-886-7400 for assistance.

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