Academic Records Specialist at University of Oklahoma in Norman, Oklahoma

Job Description:

The Office of the Senior Vice President and Provost seeks an organized, collaborative staff member to join the Academic Personnel Records team. This position will interact frequently with departments under Academic Affairs, providing centralized customer service in the processing of their academic personnel transactions and management of the related relevant data within University policy. This position will report to the Director of the Academic Personnel Records.

All employees of the Provost Office are required to be accessible and cooperative and to adhere to the highest standards of professionalism, customer service and ethics.

Job Duties:

• Midlevel Approver: Review, research and approve personnel action forms; ePAF(s) and paper PAF(s). Enter relevant data into HR PeopleSoft for assigned departments.


• Research actions on Banner, PeopleSoft and the OU Directory systems. Making updates as needed.


• Oversee annual updates and reports to department directory, instructor file, annual reports, Institutional Research and Reporting (IRR) audits and purging process. Update and maintain files and documents.


• Prepare correspondence regarding academic appointments, offers and Board of Regents items.


• Set up and maintain templates and database for merge documents.


• Prepare correspondence, support co-workers with training, proofing, and answering questions.


• Consult with team lead and director as needed.


• Perform various duties as needed to successfully fulfill the function of the position.

Required Education: Bachelor's degree, AND: 

• 12 months of related experience

Equivalency/Substitution: Will accept 48 months of experience in lieu of the Bachelor's degree for a total of 60 months related experience.

Skills:

• Proficient in Microsoft Office


• Detail oriented for accuracy of data and information


• Able to communicate well and build rapport quickly with students, faculty and staff


• Excellent Customer service


• Highly organized with great attention to detail


• Experience with a Multi-line telephone system

Advertised Physical Requirements:

• Must be able to see, hear, communication, engage in repetitive motions, stand, reach and grasp


• Standard office environment

Departmental Preferences:

• PeopleSoft OU payroll system knowledge


• Experience with Microsoft Excel

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy.  To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.

Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.

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