Description: The Wilson School District is looking for a highly energetic and motivated Payroll/Accounting Associate to work in our Business Department. This is an exempt position with a competitive annual salary of $60,000.00.
JOB SUMMARY
At Wilson School District, we believe that education should be shaped by a sense of purpose. As the Payroll / Accounting Associate, you help ensure students have access to high quality education they need to learn in a safe and healthy environment by providing direction to the overall fiscal affairs of the district. You will also have the opportunity to provide and grow in a leadership role.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Responsible for payroll according to USFR and State guidelines ensuring processes are adhered.
Performs electronic payroll processing on the formerly known as Infinite Visions (Now School ERP Pro) system in conjunction with the Maricopa County School Superintendents Office utilizing district software.
Enter all contracts, pay schedules and calendars into the payroll system.
Performs electronic processing of the time/attendance on the Time Clock Plus (TPC) system.
Responsible to ensure that all source documents and payroll procedures are completed in a timely manner.
Works with personnel to ensure that new employee information packets are completed.
Processes employee payroll deductions for TSA's, dependent insurance, NEA/AEA dues, Credit Union, etc. and as allowed by District policy and makes biweekly deposits to each appropriate bank account.
Maintain accurate banking records for all related bank accounts.
Sets up employee payroll folders and maintains appropriate information. Performs data entry on new employees.
Review of timecard plus for absences, tardiness, and verifies docks for upcoming payroll; maintain all attendance records and process AESOP.
Assist district staff to ensure the processing and reporting of the Alternative Contribution Rate (ACR) is completed accurately and timely.
Ensures that electronic tax deposits are timely processed and assists with completing federal and state quarterly tax reports. Also assists with the review and distribution of W2 information at year-end.
Completes wage information forms from other agencies such as from Mortgage Companies, DES, AHCCS, Social Security, rental firms, and retirement systems, etc.
Maintains current knowledge of legal and business practices by attending meetings and memberships in related organizations.
Assist with journal entries/requisitions & maintain fiscal and financial related records and files in accordance with policies.
Provide transparent updates to Human Resources Director & Executive Director Business Services on various tasks to ensure accurate information is maintained.
Performs other duties when needed in the office such as phone answering, filing documentation, preparing outgoing mail, greeting the public, and miscellaneous supply ordering and reconciliations.
Participate in professional development and continuous enhancement of roles and responsibilities.
Performs other duties as may be assigned by the Executive Director Business Services.
MINIMUM EDUCATION AND/OR EXPERIENCE:
Associate degree • 3+ year USFR knowledge and 3+ year AZ K-12 Bookkeeping and/or Accounting experience • Knowledge of TPC, AESOP and formerly Infinite Vision (Now School ERP Pro)
PREFERRED EDUCATION AND/OR EXPERIENCE:
Bachelor's degree in business/Finance/Administration • 7+ year AZ K-12 bookkeeping and/or accounting experience and USFR knowledge • Use of: QuickBooks systems
KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge of:
Basic activities pertaining to the daily functions of the payroll responsibility for Arizona K-12.
Training & experience in electronic payroll processing practices and procedures.
Laws and regulations pertaining to accounting operations & USFR guidelines.
Bookkeeping regarding payroll processes.
Skilled in:
Possess good ability in mathematics, analytical thinking, typing skills, and usage of 10 key adding machine and keyboard.
Maintaining accurate, efficient record keeping processes.
Critical thinking and problem-solving.
Written and verbal communication.
Ability to:
Ability to establish and maintain effective working relationships with co-workers and associates.
Crosstrain in other financial areas to support the district office with roles and responsibilities.
Transparent & work in a team cohesive environment and prioritize from a variety of tasks.
Adapt to changing technology and utilize available tools and resources.
Promote a harmonious working environment.
Core Competencies:
Communication
Teamwork
Initiative & Persistence
Accountability
At Wilson School District, we believe that education should be shaped by a sense of purpose. We are dedicated to the total personal development of each student in our district. We believe that the ultimate goal in education should be to prepare a stable, yet adaptive student for a world of rapid change. Our instruction will maintain flexibility in adapting to this ever-changing society. Working together with parents and community, we will strive to develop each student's intellectual, physical, moral, emotional, aesthetic, creative, and social growth so that the student may become a useful and responsible member of home, community, and society while leading a personally rewarding life.
Every member of our Wilson family-from our top leadership team to our bus drivers, our nutrition team to our nurses, and our teachers to our technology gurus-is shaping the lives of our students every day. It's not just our work; it is our passion!
We are a Pre-K through 8th grade school district in Phoenix, Arizona, established as the seventh school district organized in Maricopa County in 1879 and named for Mr. W. J. Wilson, a school board member. The district name was changed in the mid-1930's to Hawkins School. From Wilson to Hawkins to Ward to Skiff, the District was bought by Phoenix Sky Harbor International Airport and relocated to its current location in the early 1980's and named Wilson Primary and Wilson Elementary, opening on Martin Luther King Day in 1985. The district boundaries cover an area from Roosevelt Street to the north; the Salt River to the south; 40 th Street to the east; and 16 th Street to the west.
WHAT YOU'LL LOVE ABOUT US:
Our two-school community offers a close-knit feel.
We offer job-embedded professional development as well as a variety of career pathways.
We have an exciting STEM program with amazing community partners.
There's always something to do or see in the Phoenix area. Whether you enjoy watching sports, touring a museum, or hiking and playing outdoors, you'll find plenty of enjoyable activities to keep you busy.
NOTICES
The statements in this job description describe the essential function and requirements as assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. Job descriptions are subject to change. Employees must be able to pass a pre-employment drug test and extensive fingerprint and background check. Discrimination against an otherwise qualified individual with a disability or any individual by reason of race, color, religion, sex, sexual orientation, gender identity gender expression, age, or national origin is prohibited. Efforts will be made in recruitment and employment to ensure equal opportunity in employment for all qualified persons. WSD is committed to providing access and reasonable accommodation in its services, programs, activities, education, and employment for individuals with disabilities. To request disability accommodation in the application process, contact Alex Dumas, Human Resources Director, at (602) 681-2204 at least 3 days in advance.
PHYSICAL DEMANDS & WORK ENVIRONMENT:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to stand and talk or hear and sometimes walk and sit. The employee must use hands, arms, and fingers to input data, handle, feel or reach; employee may occasionally push or lift up to 50 lbs. such as boxes, supplies, etc. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, and the ability to adjust focus, close vision, distance vision, color vision, peripheral vision, and depth perception.
The noise level in the work environment is moderate to loud and can vary in temperature. The nature of this position is fast-paced and may occasionally be thought of as stressful. Through interaction with the public and other district employees, the employee may encounter different scents.
Health Benefits
Wilson School District has a variety of benefits that you can take advantage of. Some of these benefits include: A no cost (employee only) District paid Alliance Value health plan, Delta Dental plan, a prescription drug plan, voluntary vision insurance, no cost employee life insurance and accidental and death policy for $50,000, additional voluntary life insurance policy at a reduced cost, 403B and 457C Tax Shelter annuities plan, voluntary short term disability, FLEX spending account for medical expenses and/or dependent care, enrollment into the Arizona State Retirement System.
Shift Type: Full-Time
Salary Range: $55,000.00 - $60,000.00 / Per Year
Location: Wilson School District #7
Applications Accepted: Start Date 09/12/2024 End Date 10/29/2024