Front Desk/Office Administrator at Visual Sound Inc in Broomall, Pennsylvania

Job Description:

Visual Sound Inc

TITLE: Front Desk/Office Administrator

ABOUT THE ORGANIZATION: It takes a special company to stand out in today’s highly competitive audio visual (AV) market. Welcome to Visual Sound, the company that exceeds your AV expectations. With Visual Sound, you will enjoy the benefits that come from partnering with highly-trained, industry-certified professionals who offer much more than just technical “know how.” Emphasizing prompt, professional service, customized solutions and the highest quality work, we ensure that your system is perfect for your space, your needs and your budget. With decades of experience in designing, building and servicing cutting-edge AV solutions, Visual Sound stands out from the crowd. Our ability to grow and adapt to the latest technology and customer needs has made us a leader in the industry. A widely-recognized supplier of AV solutions, our flexibility allows us to provide a variety of services to a wide range of industries. From classrooms to courtrooms, boardrooms to lecture halls, and houses of worship to corporate complexes.

DESCRIPTION:

• Greet and assist visitors in a professional and welcoming manner
• Monitor access control and visitor registration
• Answer and direct incoming calls to appropriate team members
• Manage office supplies inventory and place orders as necessary
• Coordinate office maintenance and repair requests, including oversight of the cleaning company
• Oversee the kitchen area and ensure it is properly stocked and maintained
• Close the office at night, ensuring that all necessary tasks are completed, and the premises are secure
• Assist with administrative tasks including filing, data entry, and document preparation
• Handle incoming and outgoing mail and packages
• Ensure the front desk is maintained in a tidy and professional manner
• Ensure the safety and security of the office premises
• Coordinate and schedules Associate travel and accommodations
• Support additional office-related duties as needed
• Serve as a Pennsylvania Notary Public or be willing and able to become one
• Other duties as required or assigned by company management

MUST INCLUDE SALARY REQUIREMENTS - THIS IS NOT A REMOTE POSITION

POSITION REQUIREMENTS:

• High School Diploma or equivalent (Associate’s Degree preferred)
• Previous experience in an office administration or receptionist role (1-2 years)
• Proficient in Microsoft Office Suite (Word, Excel, Outlook)
• Strong organizational skills with the ability to multitask
• Excellent verbal and written communication skills
• Friendly and professional demeanor
• Ability to handle confidential information with discretion

TAGS: Office Administration, Receptionist, Office Manager, Travel, Coordinator, Administration, EXCEL, MS Office Suite, Word, Power Point, Front Desk, Customer Service, Communication

LOCATION: Visual Sound - Broomall

EOE STATEMENT: We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.

PI251010924

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