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Job Description:
Job Title
Office Experience Coordinator
Job Description Summary
The Office Experience Coordinator will be responsible for creating and maintaining a positive, efficient, and organized office environment. This role will deliver a range of on-site facilities and workplace services, reception, organizing office events and ensuring a responsive, welcoming, and authentic experience to our clients, staff and visitors. The ideal candidate will be a friendly, detail-oriented, and resourceful individual who enjoys working in a fast-paced environment.
Job Description
Key Responsibilities:
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Front Desk Management:- Greet and assist visitors, clients, and employees with a warm and professional demeanor.
- Answer and direct phone calls and emails to the appropriate personnel.
- Manage incoming and outgoing mail and packages.
- Coordinate visitor access with building security and manage necessary services to ensure a smooth and professional experience for guests.
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Office Maintenance:- Ensure the office is clean, organized, and well-stocked with supplies.
- Coordinate with building management and maintenance services for any repairs or facility needs.
- Monitor and maintain office equipment, such as printers and copiers.
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Event Coordination:- Plan and organize office events, meetings, and activities.
- Coordinate catering and other logistics for office gatherings.
- Assist with setting up and breaking down event spaces.
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Employee Support:- Assist new employees with onboarding processes and ensure they have the necessary office supplies and equipment.
- Serve as a point of contact for employees regarding office-related questions and concerns.
- Facilitate a positive office culture by promoting team-building activities and employee engagement initiatives.
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Administrative Tasks:- Manage multiple conference room calendars and schedule meetings to optimize space utilization.
- Assist with special projects and administrative tasks as needed, such as printing, binding books, editing documents, and more.
- Maintain accurate records and files, both digital and physical.
- Manage and process accounts payable, ensuring timely and accurate payment of office bills and invoices.
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Vendor and Supply Management:- Build and maintain relationships with office supply vendors and service providers.
- Order and track office supplies, ensuring timely restocking.
- Negotiate contracts and agreements with vendors to optimize costs and services.
Qualifications:
- High school diploma or equivalent; associate or bachelor's degree preferred.
- Proven experience in an office coordinator, facilities coordinator, administrative assistant, or similar role.
- Excellent communication and interpersonal skills.
- Strong organizational and multitasking abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Ability to work independently and as part of a team.
- Positive attitude and a commitment to providing outstanding service.
Physical Requirements:
- Ability to lift and carry up to 25 pounds.
- Ability to stand or sit for extended periods.
In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email HRServices@cushwake.com . Please refer to the job title and job location when you contact us.
