Job Description:

About Us

Wellington Management offers comprehensive investment management capabilities that span nearly all segments of the global capital markets. Our investment solutions, tailored to the unique return and risk objectives of institutional clients in more than 60 countries, draw on a robust body of proprietary research and a collaborative culture that encourages independent thought and healthy debate. As a private partnership, we believe our ownership structure fosters a long-term view that aligns our perspectives with those of our clients.

About the Role

The Global Risk & Analytics (GRA) team is seeking an experienced Executive Assistant (EA) to join their team. GRA is the global investment risk function for Wellington and sits within the firm's Risk and Investment Science department. The primary focus of GRA is leading Wellington Management's portfolio oversight, risk measurement, and security analytics processes across our broad multi-asset, hedge fund, equity, fixed income and research strategies.

This EA role serves as the key gatekeeper and coordinator for the executives, requiring a high level of judgment, discretion, and outstanding collaboration. The ideal candidate is an experienced support professional with a demonstrated ability to work with senior executives in a financial or professional services environment. The EA must have exceptional attention to detail in a logistically intensive, deadline-driven environment and possess a proactive, anticipatory, and problem-solving personality.

Responsibilities

The EA will manage the overall daily support needs of the team, including but not limited to:

• Complex and proactive calendar management, with extensive logistical coordination of internal and external meetings with various constituents.




• Arranging domestic and international travel itineraries and accommodations.




• Coordinating logistics for internal and external meetings or events.




• Diligent and effective gatekeeping, triage, and prioritization via phone, email, etc.




• Developing and maintaining strong collaborative relationships with multiple internal and external constituencies.




• Tracking and reporting Corporate Card expenses.




• Coordinating various departmental processes such as mid-year and year-end performance management cycles, onboarding and off-boarding employees, expense approvals, etc.




• Maintaining various types of personal and confidential information.




• Preparing detailed materials in Word, Excel, PowerPoint, OneNote, and other internal systems.




• Providing cross-coverage and back-up support to other Administrative/Executive Assistants.




• Assisting with ad hoc projects and other work as required.

Qualifications for Executive Assistant

• Minimum of 5 years' experience in an administrative role within a professional services organization.




• Experience in the investment management/financial services industry is preferred.




• Exposure to global contexts, both professionally and/or personally, is advantageous.




• Proven experience in executive travel coordination.




• Advanced proficiency in MS Office; ability and desire to learn new technologies to drive efficiencies.




• Strong attention to detail, diligence, and high work quality.




• Excellent organizational, multi-tasking, and prioritization abilities.




• Proactive problem-solving skills with an anticipatory mindset.




• High level of reliability, professionalism, and discretion.




• Ability to work under deadlines and accommodate last-minute changes.




• Strong service orientation; remains calm under pressure with a positive, can-do attitude and sense of humor.




• Outstanding interpersonal and communication skills, both verbal and written.




• Typical work schedule is 8am - 5pm, with flexibility and overtime as required by business circumstances.




• The firm's current hybrid working policy is minimum 3 days per week in office.

Not sure you meet 100% of our qualifications? That's ok. If you believe that you could excel in this role, we encourage you to apply and welcome a chance to review your background. We are dedicated to building and maintaining a diversified workforce and considering a broad array of candidates with a variety of skill, workplace experiences, and backgrounds.

As an equal opportunity employer, Wellington Management ensures that all qualified applicants will receive equal consideration for employment without regard to race, color, sex, sexual orientation, gender identity, gender expression, religion, creed, national origin, age, ancestry, disability (physical or mental), medical condition, citizenship, marital status, pregnancy, veteran or military status, genetic information or any other characteristic protected by applicable law. If you are a candidate with a disability, or are assisting a candidate with a disability, and require an accommodation to apply for one of our jobs, please email us at GMWTalentOperations@wellington.com.

At Wellington Management, our approach to compensation is designed to help us attract, inspire and retain the best talent in our industry. We strive to pay employees fairly and competitively across all levels and roles. Our approach to compensation considers all aspects of total compensation; all employees are eligible to receive salary, variable compensation, and benefits. The base salary range for this position is:

USD 55,000 - 100,000

This range takes into account the wide range of factors that are considered when making compensation decisions, including but not limited to skill sets; role; skills and experience; certifications; and education. This range is an estimate, and further details on salary and total compensation aspects will be shared with candidates during the recruitment process.

Base salary is only one component of Wellington's total compensation approach. Other rewards may include a discretionary Corporate Bonus and/ or Incentives, if eligible. In addition, we offer a comprehensive and high value benefit package to meet the unique needs of our employees and their families, and we are committed to fostering a flexible work environment that enables employees to thrive personally and professionally. Examples of our benefits include retirement plan, health and wellbeing, dental, vision, and pharmacy coverage, health savings account, flexible spending accounts and commuter program, employee assistance program, life and disability insurance, adoption assistance, back-up childcare, tuition/CFA reimbursement and paid time off (leave of absence, paid holidays, volunteer, sick and vacation time)

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