Accounting Admin at Beacon Hill Staffing Group, LLC in Pelican Bay, Texas
Posted in Other 18 days ago.
Job Description:
Administrative Accounting Specialist
Accounts Payable/Accounting Responsibilities:
- Conduct three-way matching for vendor invoices, ensuring proper coding and routing for approval.
- Verify and process accounts payable invoices and expense claims, ensuring accuracy, coding, and authorization.
- Prepare weekly Open Purchase Order (PO) reports and Accounts Payable (AP) Payment Forecasts.
- Organize and maintain AP and accounting records in appropriate software or cloud storage.
- Generate and review monthly financial reports as directed.
- Reconcile and post credit card statements with proper General Ledger (GL) coding.
- Develop a thorough working knowledge of accounting software and ensure accurate and timely cost reporting by syncing material and labor costs in QuickBooks.
Administrative Responsibilities:
- Greet and assist visitors at the corporate office.
- Process credit card applications and vendor documentation.
- Manage incoming mail and oversee distribution.
- Provide administrative support to the company president.
- Oversee corporate office supplies and facility management.
- Ensure effective communication between corporate and production facilities.
- Prepare and file lien/pre-lien documents and process lien releases for signature verification.
- Manage accounts nearing 30-40 days overdue and initiate first contact.
- Input billing into QuickBooks, including sending invoices with appropriate backup.
- Run and review Accounts Receivable (AR) aging reports after checks are posted.
- Assist with preparing 13-week cashflow reports.
Required Knowledge, Skills, and Abilities:
- Proficient in Excel, including advanced functions like VLOOKUP, Pivot Tables, and SUMIFS.
- Ability to type at least 45 words per minute.
- Experience with QuickBooks is preferred.
- Strong problem-solving skills with attention to detail in a fast-paced environment.
- Self-motivated, capable of working independently while adhering to deadlines.
- Excellent communication skills, with the ability to collaborate across all company levels.
- Positive and energetic approach to workplace interactions.
- Ability to handle confidential information with discretion.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
