Sr. Administrator - Tenant Rep at Cushman & Wakefield in Miami, Florida

Job Description:

Job Title
Sr. Administrator - Tenant Rep



Job Description Summary

Responsible for providing support to fee-earner(s) and market leadership, and supporting the office needs of our South Florida locations. Senior Administrator will work with Brokers, Managing Principal and local Operations.
Job Description
Job Description


Administration and Office Support

• Assist in planning and coordination of basic travel arrangements


• Organize, assist, and/or lead internal meetings and events as required


• Evaluate and document innovative service delivery options and share insights across markets


• Ensure company policies are followed


• Scheduling Meetings


• Assist in the Creation and/or editing of presentation materials including flyers, leasing proposals, eblasts and invitations using standard marketing approved templates.


• Manage e blasts and digital marketing campaigns


• Information tracking


• Track Opportunities, Listings, and Deal-Related Expenses


• Maintain and update CRM system per guidelines with new opportunities by working with fee-earners and Client Coordinators


• Check for any conflicts/duplicates in opportunity ownership and escalate to Director of Market Operations, as needed


• Maintain tracking of expenses related to deals, using Commissions Accounting and CRM Systems


• Track expense budgets for all deals and escalate to Director of Market Operations, as needed


• Update CRM upon closing of deals


• Work with the team to collect necessary documentation and deliver to Revenue Accountant


• Enter Expense Reports


• Collect expense reimbursement documents, such as receipts, and other information from fee-earners.


• Attribute expenses to specific deals or other codes and track against deal budget


• Enter expense reports into Workday

Vendor Management / Administration

• Work with vendors and suppliers for deal related services


• Coordinate Events and Conferences


• Coordinate catering, conference room space, invitations, and other event planning activities as needed


• File Management


• Maintaining file system for the team, s upport Sales, Transactions and Marketing


• Assist in the Creation and/or editing of presentation materials including flyers, leasing proposals, e-blasts and invitations using standard marketing approved templates.


• Assist in the production and distribution of reports, proposals and other materials


• Responsible for client / contact mailing campaigns


• Creation and execution of printed materials and other deliverables


• Update and maintain client database

Important Education

• High School Diploma or GED

Important Experience

• 3-7+ years of administrative support experience


• Executive level professional support experience a plus


• Exposure to project and process management

Additional Eligibility Qualifications

• Proven ability in conflict resolution


• Excellent written, oral, and presentation skills


• Basic/Intermediate/Advanced Microsoft Office Suite skills, including Access, Excel, Outlook, PowerPoint, Publisher, Word, Project (please delete/edit as applicable)


• Adobe In-Design experience highly preferred


• Ability to plan, organize, and manage processes


• Knowledge of department policies and guidelines


• Knowledge of HR practices and office administrative duties


• Ability to toggle between two South Florida locations weekly

WORK ENVIRONMENT



This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Regularly required to travel outside between properties in varying weather conditions.


Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.


In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email HRServices@cushwake.com . Please refer to the job title and job location when you contact us.


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