Events Manager (Event Services Specialist), Indiana Memorial Union at Indiana University in Bloomington, Indiana

Job Description:

Department



INDIANA MEMORIAL UNION (BA-IMAU-IUBLA)



Department Information



The Office of Student Life is focused on building a strong foundation to ensure every student's Indiana University experience is positive, safe, healthy, and meaningful. The Office of Student Life staff and multiple departments aim to help students navigate their time at IU, providing the tools they need to be successful in school and after graduation. Students are our priority, and their health, safety, and overall well-being are our core mission.


The Indiana Memorial Union Meetings & Events team plays a key role in the life of the campus by facilitating the planning, layout, and placement of more than 10,000 meetings and events in the Indiana Memorial Union (IMU) and related spaces. Student organizations, university departments, and outside groups contribute immeasurably to the rich life of the IU Bloomington campus through their activities, all of which are supported through the Meetings & Events team. These activities not only help departments and organizations be successful, but they add to the educational experience for students who plan, organize, and attend them, and they help create a sense of belonging that is essential to student success. The Meetings & Events team is committed to creating and maintaining an inclusive environment where all people are respected, valued, and affirmed so that they may know they matter and belong at Indiana University.



Job Summary



The Events Manager position is responsible for the planning, development, and execution of events that support the strategic goals and objectives of the university.


Department-Specific Responsibilities

• Responsible for tracking usage data regarding meeting and event space.


• Responsible for sales of meeting and event space within the IMU.


• Facilitates and leads the weekly Operations Report meeting, providing insights and updates on team performance and operational efficiency.


• Works closely with university staff and students to support their planning and execution of events and meetings.

General Responsibilities

• Plans a variety of recurring and ad hoc events for the university and oversees budgets, vendor contracts, transportation, catering, signage, equipment, technology, and other event components.


• Coordinates event activities prior to and on the day of events.


• Consults with internal and external constituencies to plan event timelines and specifications and negotiate the terms of agreements and contracts.


• Works closely with vendors and staff to ensure goods and services arrive timely and in acceptable condition for events.


• Interfaces with media and/or marketing and communications representatives regarding calendar of events and event publicity.


• Tracks and analyzes event metrics, such as attendance, participant feedback, and expenses; monitors effectiveness and return of investment; tracks suggested event improvements for future implementation in recurring events.


• Ensures events adhere to university guidelines and policies and event contracts, agreements, and specifications.


• May delegate administrative tasks to Event Services Coordinators.

Qualifications



Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.


EDUCATION



Required

• Bachelor's degree in business, finance, public administration, or related field

WORK EXPERIENCE



Preferred

• 2 years in events, hospitality, or related field

SKILLS



Required

• Proficient communication skills


• Maintains a high degree of professionalism


• Demonstrates time management and priority setting skills


• Demonstrates a high commitment to quality


• Possesses flexibility to work in a fast paced, dynamic environment


• Seeks to acquire knowledge in area of specialty

Preferred

• Proficient in Microsoft Excel


• Demonstrates the ability to learn software and reporting to track meeting and event spaces

Working Conditions / Demands



This role regularly requires the ability to effectively communicate. This role frequently requires the ability to handle equipment. This role frequently requires the ability to remain stationary and ascend/descend ladders/stairs. This role requires the ability to move objects weighing up to 25 pounds. The role requires the ability to detect items in close proximity as well as far away; discern between colors; detect objects in peripheral space of self; discern items in detail; and to have good depth perception. The person in this role must be able to perform the essential functions with or without an accommodation.



Additional Information



To learn more about Bloomington, Indiana, click here.



Work Location



Bloomington, Indiana.


This is an in-person position.



Advertised Salary



$46,000 - 50,000 per year, based on education and experience



Work Hours



Monday - Friday, 8:00 AM to 5:00 PM


Weekends and evenings may be required based on events in the building.



Benefits Overview



For full-time staff employees, Indiana University offers a wide array of benefits including:

• Multiple plan options for medical insurance


• Dental insurance


• Health Savings Account with generous IU contribution


• Life insurance, LTD, and AD&D options


• Base retirement plan contribution from IU, subject to vesting


• Additional supplemental retirement plan options


• Tuition benefit for IU classes


• 10 paid holidays per year


• Generous Paid Time Off


• Paid Parental Leave


• Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure.



Job Classification



Career Level: Core


FLSA: Exempt


Job Function: Operations


Job Family: Events
Click here to learn more about Indiana University's Job Framework.



Posting Disclaimer



This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.


If you wish to include a cover letter, you may include it with your resume when uploading attachments.



Equal Employment Opportunity



Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.



Campus Safety and Security



The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.



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