Office Specialist at State of Nebraska in Lincoln, Nebraska

Job Description:

The work we do matters!




Hiring Agency:

Administrative Services - Agency 65



Location:

Lincoln, NE



Hiring Rate:

$16.277



Job Posting:

JR2024-00009681 Office Specialist (Open)



Applications No Longer Accepted On (If no date is displayed, job is posted as open until closed):



Job Description:

Do you have excellent customer service skills, are you detail orientated and looking for a great work environment? The Department of Administrative Services Transportation Services Bureau is looking for an Office Specialist to join their team. The Office Specialist performs duties which include, but are not limited to; Serving as a Customer Service Representative for TSB Administrative office. Acting as a liaison between division, vendors, and State teammates of various agencies, boards, and commissions. Performing administrative support, data entry, invoice processing, records management, agency report preparation, fixed assets, division related projects, and fleet card operations. Provides backup assistance to the Rental and Service Center operations.


Look at what we have to offer!
• 13 paid holidays
• Vacation and sick leave that begin accruing immediately
• Military leave
• 156% (that's not a typo!) state-matched retirement
• Tuition reimbursement
• Employee assistance program
• 79% employer paid health insurance plans
• Dental and vision insurance plans
• Employer-paid $20,000 life insurance policy
• Public Service Loan Forgiveness Program (PSLF) through the Federal government
• Wide variety and availability of career advancement as the largest and most diverse employer in the State
• Opportunity to be part of meaningful work and make a difference through public service
• Training and Development based on your career aspirations
• Fun, inviting teammates
• A safe and secure environment
At the State, we stand by our core values of treating others with dignity and respect, acting ethically in all situations, and creating an environment where our customer is our top priority. Apply to join our team today!



Job Duties: Recording, monitoring, and updating statistical information into multiple database systems; Sort, filing, and retrieving documentation. Create various business documents, forms, and spreadsheets. Compile, process, and prepare correspondences, worksheets, reports, and emails, to provide teammates with information for making decisions on daily, weekly, monthly, and annual operations. Review fleet card transactions and activities. Answer telephone, email correspondence, refer calls or walk-in customers. Compiles and checks documents, records, and reports to confirm accuracy, completeness, and status of information, process requests or transactions, and provide supervisors or other employees with information. Prepares reports, documents, and presentations through the manipulation of data. Researches and summarizes pertinent data from statistical, financial, work activity, administrative, and program records; create forms, documents, and textual-numerical-graphic material, to assist others in collecting and presenting information for decision-making. Assists with State fleet administrative operations. All other duties assigned within the scope of the classification.



Requirements / Qualifications




Minimum Qualifications: Coursework/training in administrative/office support functions, procedures, and methods including the operation of personal computers and office equipment; or areas related to the programs and functions of the employing agency.



Preferred Qualifications: Experience working in the automotive industry and/or a vehicle fleet environment.



Other: Regular and Reliable attendance is required.



Knowledge, Skills and Abilities: Excellent customer service, phone, and email correspondence skills; detail-oriented, organized, ability to multi-task, maintain accurate records, and documentation; works under minimal supervision, and be self-motivated. General office equipment experience (Computers, printers, copiers, scanners, fax machines, label makers). Proficient in Microsoft Office Suite (Word, Excel, and Outlook) and Adobe Acrobat. Experience in performing records management and office support activities such as: coding, sorting and filing; retrieving documents using established filing systems. Research and analysis of technical data, inputing tracking activities into reports; prepare, proofread, and correction of informational documents, and reports. Interacts and maintains a close working relationship with diverse individuals. Act in accordance to the program/administrative policies and directives. Work professionally with the public and employees.






Benefits



We offer a comprehensive package of pay, benefits, paid time off, retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation.


Check out all that the State of Nebraska has to offer! Benefit eligibility may vary by position, agency and employment status. For more information on benefits, please visit: https://statejobs.nebraska.gov/index.html#benefits



Equal Opportunity Statement



The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity, inclusion, and belonging. We recruit, hire, train, and promote in all job classifications and at all levels without regard to race, color, religion, sex. age, national origin, disability, marital status or genetics.



Current employees of the State of Nebraska should NOT apply on this external career. Instead go to Workday and access the Jobs Hub - Internal Apply app from your home landing page.