Clinic Coordinator at Roth Staffing Companies in Newburgh, New York

Job Description:

Ultimate Staffing is recruiting for a Clinic Coordinator in Newburgh, NY. This is an in-office, temp-to-hire role, looking to pay $21-$23/hr. Qualified candidates will have experience working in a medical office setting. Apply today!




KEY RESPONSIBILITIES:



1. Maintain an efficient workflow and support overall clinic administrative processes and functions.


2. Communication


• Maintain effective oral and written communication skills by practicing active listening and responding appropriately to questions or written communications.


• Answer and process incoming calls in a courteous and professional manner.


• Review all faxes and disseminates to appropriate place/person.


• Prepare outgoing mail and place in appropriate location for pick up.


3. Clinic Scheduling


• Accurately schedule and reschedule clinic appointments.


• Make reminder call to all patients coming in the next day.


• Follow up on all patients that are "no shows" on daily appointment list. Reschedule or document pertinent information on the chart.


• If clinic needs to be cancelled for the day, call all patients with appointments for that day and reschedule.


• Ensure that all surgical patients are seen for a follow up appointment. If no appointment has been scheduled, call or complete a letter to send to the patient.


4. Chart creation, maintenance and filing


• Prep all charts for the following day's appointments. Request any information that is not in chart (i.e. lab or imaging results).


• Prepare new patient information packet.


5. Clinic Management


• Greet patients as they come in.


• Provide new patients the new patient packet for completion.


• Process chart for pre-registration, room the patient and complete the necessary intake and document in clinic EHR.


• Make copies of any labs, imaging or prescription slips given to the patient. Scan a copy into the patient electronic chart.


• Make follow up appointments.


• Clean room and prepares for the next patient.


• Schedule surgeries.


• Obtain authorizations as required.


• Fax referrals.


• Prepare pre-op orders.


• Call in a prescription if requested.


6. Office Upkeep


• Order supplies, stock and replenish as needed. In addition to removing and disposing of expired supplies.


• Make copies of forms as supplies run low.


7. Billing


• Interact with and support the revenue cycle team as necessary to identify and capture program billing information.


9. Information Technology:


• Assist in ensuring data security compliance with HIPAA rules and regulations.



EDUCATION/EXPERIENCE:



• High School degree or equivalent is required. Advanced education is preferred.


• A minimum of two years' experience in a health care setting is preferred along with medical terminology proficiency.


All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. To the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.