One of our top higher education healthcare system clients is looking for a Project Director to join their General Internal Medicine Hospitalist unit. This role will include project management as well as the creation and management of annual attending schedules. The responsibilities will also include administrative and analytical support for leadership and ongoing projects. The position entails faculty scheduling and project management which aligns with the JD structure. This position will be hybrid about 2 days/week in office in Santa Monica, CA.
Must haves:
2 - 3 years of faculty scheduling experience in a hospital system
6 months of project management experience
Advanced Excel, including data analysis, tables/graphs, formulas, etc.
Plusses:
Experience using Lightning Bolt, Visual Basic, or C++ (Coding experience)
Ability to be flexible with scheduling and responsibilities
Soft Skills
Ability to work independently
Strong Communication and Organizational Skills
Positive Attitude
Creative Critical thinking
Responsibilities Include:
Create and manage the hospitalist attending schedules for approximately 116 providers, ensuring coverage for approximately 45 inpatient teams
Provide ongoing maintenance of schedules, including but not limited to
Filling scheduling gaps due to faculty departures, leaves of absence, etc.
Facilitating hospitalist faculty leave of absence requests with human resources (Department of Medicine Academic Compensation team)
Ensure accurate publication of schedules on Amion and Lightning Bolt
Coordinate moonlighting of unfilled shifts (e.g., sending out moonlighting emails, accurately keeping track of shifts that are assigned, communicating assigned shifts to the Department of Medicine Academic Compensation team for accurate payment, ensuring Amion/LB are updated, etc.
Provide administrative and analytical support for hospitalist working group meetings and projects
Maintain active communication with faculty cohort leads, assistant directors, and directors regarding scheduling-related issues
Oversee Lightning Bolt (scheduling platform) maintenance and updates
Assist in developing staffing contingency plans for any anticipated changes
Establish regular meeting cadence with the director of hospitalist scheduling and hospitalist leadership; set meeting agenda, follow up on action items, etc.