As innovators of premium baby gear with timeless style, Nuna is a Global Brand, growing exponentially in the US Market.
Nuna's corporate office is nestled in scenic Berks County, PA, within a mile of turnpike exit 298. Our quiet location promises the luxuries of a low-stress commute and a 360 view of nature.
Like our high-quality baby gear, our health and welfare benefits are superior, boasting an onsite state-of-the-art gym facility coupled with a $0 Copay / $0 Deductible Medical & Prescription Plan and a 401(k) with 6% Employer Match.
Currently, we are seeking an experienced Office Manager to join our team to oversee daily operations of our group of companies by performing a wide range of administrative and operational tasks in support of the facilities department and our internal customers.
ESSENTIAL DUTIES & RESPONSIBILITIES
Visitor Management
Acting in accordance with the Visitor Management Policy, greets visitors and notifies colleagues of their guests' arrival.
Maintains a safe and clean reception area.
Receives and screens incoming calls to main number, routing calls appropriately.
Facilities
Active participant in the Company's Emergency Preparedness activities.
Oversee purchasing, ensuring proper levels of stock for and organization of Office supply room, cafeteria and conference rooms and MRO supplies for internal use and outside custodial vendor.
Maintains clean café, conducting daily run of dishwasher, monthly fridge clean out, and overall daily wipe down of counters.
Administers system for building access including alarm codes and key fob issuance.
Organize services for document destruction.
Maintains schedule and coordinates use of Company vehicles. Provides necessary reporting to vehicle fleet administrator to ensure proper maintenance and registration of equipment.
Shipping & Receiving
Receives and delivers mail daily, signing for all deliveries, ensuring items are delivered or held for pick up by the appropriate recipient.
Processes customer shipping requests; is the subject matter expert responsible for domestic FedEx shipments.
General Corporate Administration
In coordination with Facilities Manager and management, assist with onboarding new hires to include but not limited to establishing office/workstation space, providing initial supplies, ordering of business cards.
Conducting onboarding orientation including: Training of alarm system; Issuing new employee with key fob; Location of supplies; Café overview and Shipping/receiving procedures.
Assists Colleagues of specified departments with catering needs for meetings and visitors.
Travel Support
Supports Team members as needed, in any travel needs to include preparation and processing of their passports and visa applications.
Serves as the interface to the Company's Travel Service for non-PD team members.
Supports International colleagues in any travel or meeting needs, utilizing the Company's Travel services where applicable.
Serves as a backup to other company administration relative to travel, passport or catering needs.
This position description is intended to provide a summary of the major duties, tasks, and responsibilities of this position and shall not be considered an exhaustive listing of all work requirements.
REQUIRQUIREMENTS & QUALIFICATIONS
Experience, Knowledge, Technology & Education
Three (3) to Five (5) years' work experience in the capacity of an administrative professional within a corporate or similar environment.
Familiar with general office policies and procedures.
Tech-Savvy; Advanced user of Microsoft Office 365, specifically, Outlook, Teams, Word, Excel, PowerPoint, and OneDrive.
Working knowledge of expense reporting software.
Ability to quickly learn new software with proficiency and ease.
High school diploma required; bachelor's degree in business administration or related field preferred, but not required.
Skills & Competencies
Exceptional work ethic.
Possess customer service mindset.
Ability to demonstrate calm demeanor under pressure or opposition.
Ability to successfully prioritize multiple tasks and manage with poise and ease.
Team orientation with strong integrity and professionalism; Take initiative to jump in when needed and go the extra mile.
Possess superior interpersonal skills and the ability to work effectively with all levels of management and staff; leads by example; not afraid to ask for direction or examples and especially deadlines.
Seeks continuous improvement in all tasks and processes.
Exhibits strong commitment to confidentiality.
Ability to meet new challenges and work around roadblocks with an open mind and an optimistic response to accomplish tasks.
Ability to successfully prioritize multiple tasks.
Natural ability to "tidy up" and be mindful of when things are out of place and need organizing.
Welcomes stepping outside their comfort zone to tackle new, never done before tasks.
Other
Employees who are in Non-Exempt positions must accurately complete, obtain approval by their manager and timely submit a timecard in the form provided by the Company, as it coincides the Company's bi-weekly payroll schedule.
Travel less than 10% domestically; may include weekends.
Valid driver's license.
Must be able to lift 30lbs.
Ability to work extended hours as business needs warrant, may on occasion include nights and/or weekends.
Applicants must be currently authorized to work in the United States on a full-time basis.