A prestigious university located in Cambridge, MA is seeking to hire a Senior Administrative Assistant for a temporary-to-hire position. This person would be assisting a high-level faculty member who needs complex administrative support. Aside from having administrative experience, this individual must be poised, detail-oriented, and extremely efficient in handling multiple tasks in a fast-paced environment. Experience in academia is preferred, but not required. The ideal candidate must have the ability to work full-time onsite in Cambridge, MA.
The ideal candidate must have the ability to work full-time onsite in Cambridge, MA.
Responsibilities:
Organize and implement administrative support, including arranging appointments, schedules, and meetings
Manage office operations, electronic database, and website updates
Monitor invoices, expenses, and process requests for payment and reimbursement
Handle complex calendar and meeting management
Attend high-level meetings, track, edit, and help draft correspondence and reports
Plan and execute events, order catering service for meetings and luncheons
Initiate, organize, and implement administrative systems and processes for efficient office management, including active and archive records, communication (including the intranet), planning, and scheduling
Work in close association with other office and department staff to ensure timeliness and responsiveness of all office support services
Communicate and interact regularly with staff on a variety of matters
Review a wide range of information and analyze and compile data for review
Work closely with department staff and outside vendors to maintain and repair equipment
Qualifications & Skills:
Bachelor's degree required and at least 5 years of professional administrative experience
Must be able to respond to regular shifts in workload and the changing needs of the organization and the people they support
Ability to anticipate and resolves problems; proficiently execute a wide range of advanced technical applications
Must be detail-oriented and able to handle diversified and confidential tasks concurrently in a fast-paced setting
Advanced knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint)
Experience with FileMaker Pro, QuickBase, Adobe Acrobat, and Drupal.
Additional Experience with GAP and Grade20 (a plus!)
A strong work ethic, personal integrity, and self-motivated
Professional verbal and written communication skills
A strong passion for higher education and a commitment to serving a diverse student population
Interested and qualified candidates should respond with a resume.
Our Commitment to Diversity, Equity & Inclusion
Hollister is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.