Potomac Hospitality Group (PHG) is a hospitality management company based in Bowie, Maryland. PHG is passionate about creating connections with people through food, community, and fellowship. The company is known for providing impeccable service, food service solutions, and attentive follow-up. PHG offers services such as event catering, food service contracting, restaurant concepts, craft services, backstage catering, and hospitality management. We are known for curated hospitality experiences in the Greater Washington and Baltimore Metropolitan area and more recently throughout the United States.
Role Description:
This is a full-time on-site role for an Administrative Assistant at PHG located in Bowie, MD. The Administrative Assistant will be responsible for providing administrative assistance and clerical skills to executives, offering phone etiquette and communication expertise, and taking on other tasks as assigned by the executives. We are looking for an individual with excellent interpersonal and organizational skills to provide personalized secretarial and administrative support in a timely manner. you will work on a variety of tasks related to daily activities of a busy catering and restaurant management company.
What you'll do:
Maintain complete knowledge of and comply with all departmental policies/service procedures and standards
Maintain positive relations with clients at all times via email and/or phone communications and correspondence
Familiarity with corporate catering and restaurant operations is a plus
Monitor and maintain cleanliness, sanitation and organization of assigned work areas
Tripleseat or Caterease experience is a plus
Expert in Microsoft Suite, Google Workspace and Canva preferred
Schedule daily activities and in-house groups
Schedule executive travel, meetings and speaking engagements
Assist in planning community and special events as needed
Assist department heads with new hire onboarding
Process gift certificates when needed
Process invoices for events-entertainment, decorations, production and others
Assist events team to ensure efficiency in logistics