Manage complex calendars, appointments, and meeting coordination
Job Description:
We are seeking an experienced and highly organized Executive Assistant to support the President and Leadership Team (comprised of the Technology Executive, Sales Executive, and Operations Executive).
The ideal candidate will possess outstanding communication, organizational skills, and experience with Microsoft Office tools (Word, Excel, PowerPoint) and project management tools.
Key Responsibilities:
Provide high-level administrative support to the President and Leadership Team.
Manage complex calendars, appointments, and meeting coordination, including scheduling across multiple time zones.
Prepare and edit correspondence, presentations, reports, and other documents as needed.
Assist in tracking and managing key project timelines, deliverables, and milestones using project management tools.
Coordinate travel arrangements, including flights, accommodations, and ground transportation.
Facilitate communication and collaboration among the leadership team and other departments.
Handle confidential information with discretion.
Support the planning and execution of leadership meetings, offsite events, and other company activities.
Assist with any ad-hoc tasks and special projects as assigned by the executive team.
Qualifications:
Proven experience as an Executive Assistant or in a similar administrative role.
Strong proficiency in Microsoft Office (Word, Excel, PowerPoint).
Familiarity with project management tools and ability to analyze customer and financial data
Excellent written and verbal communication skills.
Highly organized and detail-oriented with the ability to manage multiple priorities in a fast-paced environment.
Demonstrated ability to handle sensitive information with the highest level of confidentiality.
Experience supporting C-suite executives is preferred.
Ability to work independently and collaboratively across teams.
** 3rd party and subcontract staffing agencies are not eligible for partnership on this position. 3rd party subcontractors need not apply.
This position requires candidates to be eligible to work in the United States, directly for an employer, without sponsorship now or anytime in the future. **