At Geobear, we address ground hazards such as clay subsidence, coastal erosion, landslides, and liquefaction with sustainable, non-disruptive solutions that enhance roadway longevity and restore structural integrity. Our cutting-edge polymer injection technology is not only 70% faster but also 50% more environmentally friendly than traditional methods, providing a reliable and cost-effective alternative to excavation. From mitigating California's road maintenance backlog to reducing earthquake damage, our innovative approach leads the industry in delivering precise, efficient ground engineering solutions that truly make a difference. Clients choose Geobear because we set the standard for excellence.
We aim to be the nation's leading provider of sustainable geotechnical solutions by 2035
In nearly 40 years, we have operated in over 50 countries, with current main operations in the UK, Ireland, the Baltic States, Sweden, Finland, Poland, California, and China. In 2024, we expanded to Dubai in the Middle East.
As our team in the U.S. continues to grow, we are currently seeking an Office Manager.
As the Office Manager, you will report to the President.
1. Insurance Management
Overseeing various types of insurance, such as vehicle, workers' compensation, directors and officers, and liability, ensuring all insurance policies are up to date and managed effectively.
2. Legal Affairs Coordination
Facilitating the transition of legal responsibilities, including updating company documents for Geobear CA, LLC, and Geobear USA.Liaising with legal counsel for introductions and handoffs.
3. Financial Oversight
Managing the company's Profit & Loss (P&L) analysis and ensuring accurate monthly and quarterly financial reviews.Preparing financial presentation materials (Google Slides) for reviews.Monitoring daily cash flow and managing 4-week cash flow forecasting and planning.Overseeing expense planning, processing payments, and reporting on expenses.Forecasting revenue and cash needs.Managing the company credit card, including transitioning to a new solution.
4. Financial Auditing
Conducting regular audits of expenses, receipts, employee spending, and client invoicing.Managing and ensuring accurate integration between financial systems (e.g., QuickBooks) and CRM tools (e.g., Salesforce).Overseeing payroll, including accuracy checks and processing.
5. Accounting Management
Directly managing all accounting matters, including regular meetings with the Bookkeeper and ensuring timely delivery of Balance Statements and P&L reports.Managing the relationship with the accounting firm, overseeing tax filings for Geobear CA, LLC, and Geobear US, and ensuring compliance with IRS requirements.
6. Office Administration
Managing the lease and relationship with the landlord, including handling the office security/alarm system.Ensuring the office is adequately stocked with necessary supplies.
7. Salesforce compliance
Managing and auditing weekly data entry quality and system compliance
8. KPI reporting and process development
Driving efficiencies across the business
Summary of Responsibilities:
The Office Manager in this role will serve as a critical administrative leader, overseeing insurance, legal, financial, and administrative functions. They will ensure smooth daily operations, financial accuracy, legal compliance, and the maintenance of office facilities, all while supporting the broader needs of the company's leadership and ensuring the company's infrastructure is running efficiently. You are keeping track of the fast growing field operation.
If you're interested in this role or any other opportunities at Geobear, please send your CV directly to careers@geobear.com.