A global private equity firm with a fantastic culture and $11bn AUM is hiring for an Executive Assistant to support a team of 9-10 professionals. This role will require the ability to work in a fast-paced dynamic environment while multi-tasking and demonstrating forward thinking. This is a newly created role, working alongside two other admins on the team, as they have continued to build out this division.
Salary commensurate with experience: $110-140k base + 20% bonus + fully paid benefits, 401k match
This role is onsite 3-4 days/week in Midtown East, NYC (mostly 3 days, but covers the 4 day in a rotation with other EAs).
Responsibilities • Handle Calendar Management and Travel arrangements, and prepare expense reports • Schedule and coordinate various types of internal and external calls and meetings • Regularly monitor and adjust calendars given the dynamic nature of our business. • Plan international & domestic travel, itineraries, and local transportation for business trips. • Update calendars with travel arrangements. • Coordinate lunch and dinner reservations • Partner with other team admins to maintain sector materials and schedule sector events (offsite events and materials, etc.). • Assist admins in planning portfolio company BOD meetings and dinners
Professional Experience / Qualifications
Desired skills and experience include: • Minimum 5+ years supporting executives in financial services (PE experience a plus) • Experience managing global travel itineraries, meeting planning and conference calls (including different time zones). • Advanced proficiency in Microsoft Office (Excel, PowerPoint, Word) and Outlook. • Bachelor's Degree. • Excellent interpersonal skills • Self-starter who demonstrates initiative and a team player mentality. • Able to multi-task and pivot / reprioritize as new information emerges. • Thinks proactively and anticipates / sees around corners. • Uses critical thinking to solve problems.
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