At Aeris, we are at the forefront of the IoT revolution, connecting more than 70 million cellular IoT devices globally in our IoT Platform Services via our telecom operator partners and enterprise customers, providing cutting-edge SaaS solutions that enable businesses to harness the power of connected devices. Our largest industry segments are Automotive, Utilities and Transport & Logistics, using eSIM technologies. Headquartered in Chicago with offices around the world, Aeris is the preeminent IoT software company globally powering critical projects across energy, connected vehicles, transportation, retail, healthcare and more.
That's where you come in! As Office Manager, you will help make sure our San Jose Office is a top-notch and enviable environment for our employees as our business grows and evolves. This role will be a critical element of the Facilities Team providing general office management support for the San Jose facility.
Who are we looking for? We need someone who thrives in making order out of chaos and enjoys keeping the trains running on time, someone who can prioritize multiple demands while also learning and growing. A key element to a thriving office are thriving employees, so you will not only help keep the environment happy and healthy, but also plan events and meetings, as well as assist our Chairman and CEO.
The role offers access to some of the most brilliant minds in the industry, and the opportunity to build and elevate a thriving company - in an environment that values innovation, autonomy and integrity.
A few things to know about us:
We do things differently. As a pioneer in an industry poised to reshape every sector of the global economy, we can't settle for another company's tried and tested template. Innovation is the key to our success and it's reflected in everything we do: from product design to corporate wellness.
We are owners. Strong managers enable their teams to figure out how to solve problems. You will be no exception and will have the ownership and autonomy needed to be truly creative.
Values are essential. We believe in doing things well - and doing them right. Integrity is a core value here: you'll see it embodied in our staff, our management approach and growing social impact work (we have a VP devoted to it).
We walk the walk on diversity and inclusion. We're a brilliant and eclectic mix of ethnicities, religions, industry experiences, sexual orientations, generations and more - and that's by design. We see diverse perspectives as a core competitive advantage.
Career elevation. Create platform for growth where employees can take ownership of their opportunity and make it their own. Grow with the company and elevate your career.
Responsibilities:
Own the environment of our San Jose office space to improve upon it to make it a consistently stellar home for our employees, both by bringing your own flare as well as by collaborating with employees.
Assist the Chairman and CEO with virtual and onsite meeting set-up. Ensuring all meetings run smoothly.
Assist with planning and executing impactful office events and health & wellness program initiatives through a diversity, inclusion, and belonging lens.
Manage grocery and catering deliveries while upholding our health and wellness values.
Oversee visitors to the office and ensure a friendly, personal experience.
Offer direct administrative assistance as needed, such as scheduling appointments, meetings, and events; arranging travel; managing file systems; and handling mailing and shipping tasks.
Oversee and maintain office equipment to ensure smooth operation, identify needs and procure supplies, manage vendor relationships, and coordinate deliveries/service as requested. • Manage all aspects of space planning and provide answers, resources, and solutions when requested.
Requirements:
4+ years of transferable project, facilities, or office management experience or other applicable experience
Remarkable organizational skills and attention to detail
Soft Skills! The ideal candidate is collaborative, self-motivated, empathetic, patient, responsive, creative, positive in the face of challenge, a go-getter, and a thirsty and fast learner.
Excellent communicator, both through email but also in person
Strong ability to execute work with a diversity, equity, and inclusion lens, with a remarkable ability to develop a sense of belonging for a broad range of people
Intense sense of integrity and excellent judgement, with an ability to handle confidential information with discretion
Strong sense of ownership and responsibility, and the ability to work autonomously
Proficient in Microsoft Office (Outlook, Word, Excel)
This is an in-person position requiring attendance in the office. This is also a part-time position targeting 24 hours a week (6 hour days: Monday, Tuesday, Wednesday, and Thursday).
Aeris walks the walk on diversity. We are a brilliant mix of varying ethnicities, backgrounds, religions, cultures, sexual orientations, gender identities, ages, and professional/personal/military experiences - and that is by design. Different perspectives are essential to our culture, innovative process, and competitive edge. Aeris is proud to be an equal opportunity employer.