A prominent Chicago financial services firm is seeking a dynamic professional to be the welcoming face of the office, offering top-notch concierge-level service to all visitors. The ideal candidate is cheerful, reliable, tactful, and committed to providing exceptional hospitality. Responsibilities include greeting guests, facilitating smooth in-person meetings, and maintaining common areas.
This role offers the chance to excel in an entrepreneurial setting. If you're ready to make a difference, apply now!
Responsibilities
Greet guests with and provide a white glove level of service to anyone who comes through our doors.
Works closely with the team to maintain the highest tier of polish and professionalism.
Ensures lobby, kitchens/conference rooms are kept clean, organized, inviting, and maintained at a high standard.
Restock the office, conference center, and kitchens with supplies and notify the team when inventory is needed.
Unpack all deliveries and boxes and put away items accordingly.
Distribute inbound mail and prep outgoing mail and packages, including FedEx.
Will be responsible for weekly lunch orders for the team every Tuesday and Wednesday.
Ability to troubleshoot conference room technology required for meetings and involve Operations/IT to remedy issues.
Maintains office security procedures by registering all guests and monitoring visitors entering and exiting the office. Visitors in the office occur 2-3x per week on average.
Miscellaneous errands are required, including post office, food pick-ups, etc.
Miscellaneous office support such as updating feature walls, printing documents, contact management, and any other administrative tasks that may be needed.
Provide ad hoc support (administrative in nature) to the rest of the firm including the investment, operations, and business development teams.
Ideal Experience
Bachelor's degree required.
Minimum 2+ years' experience preferably in hospitality or a similar industry.
Excellent written and verbal communication skills for both internal and external needs.
Demonstrated track record of interacting with senior-level people and outside constituents.
Ability to hold sensitive information in confidence.
Solid organizational skills - able to handle multiple tasks in a fast-paced environment.
Skilled in Microsoft Word, PowerPoint, Excel, Outlook, Teams, and Zoom software.
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The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistant, Administrative Assistant, Personal Assistant, Chief of Staff, Office Manager, Receptionist, General Office, General Labor (warehouse), Event Support, Project